Job summary We are looking to recruit a HR Administrator who will work across all of our 8 sites. The postholder is required to provide administrative support to the HR team and wider organisation with all aspects of people management matters including onboarding, recruitment, maintaining employee records, absence management/recording, assisting with payroll processing and provision of a professional administrative service. The postholder will consistently demonstrate accurate written, verbal, and interpersonal communication skills and communicate with all colleagues in an effective and efficient manner. Additionally, the postholder will demonstrate excellent organisational and time management skills and prioritise own workload whilst continuously communicating with line manager to ensure daily, weekly, monthly, and key tasks are being progressed. The postholder will respect and uphold strict confidentiality at all times. Main duties of the job Provide assistance and administrative support with internal and external HR related matters or requests. This may require direction and guidance from line manager or Head of HR. Maintain all employees' records. Ensure receipt of new joiner documentation, track, chase and prompt accordingly. This will include references, certificates, and relevant membership identification/numbers. Manage and administer Medical Indemnity records. Liaise with external parties as and when required. Report monthly on status and identify concerns re. membership and/or cover. Undertake and progress relevant DBS/background checks. Track and report to wider HR team any delays, gaps or concerns. Assist with the recruitment process including arranging interviews and facilities, drafting, and placing vacancy ads and communication with all relevant parties, e.g., recruiting manager/candidates. Oversee onboarding including drafting offer letter and employment contracts Issuing New Starter packs and recording accordingly. Tracking induction and probationary review progress. Providing line managers with prompts in the appropriate timescale. Reporting delays to HR Manager and Head of HR. Assist HR colleagues providing note taking in meetings. This will include capability, ill health & absence, investigatory and disciplinary hearings. About us We are Affinity Care Primary Care Network covering a population of over 64,000 patients over 7 GP practices and 8 sites, all in the Bradford area. Our ethos is to provide patient focused care based on the model of GP-led family orientated general practice tailored to local population needs. Our practices are highly accredited training practices, level 3 research ready sites within an embedded ethos of our learning organisation. We are a friendly enthusiastic and hard working team with opportunities for career progression and will provide support and development for anyone demonstrating capability, enthusiasm, commitment and strong work ethic. Benefits include: 5 weeks annual leave (pro rata for part time hours) Birthday Holiday Well-being day NHS pension Date posted 20 January 2025 Pay scheme Other Salary £24,000 to £26,000 a year Contract Permanent Working pattern Full-time, Flexible working Reference number A1863-25-0005 Job locations Shipley Health Centre Alexandra Road Shipley West Yorkshire BD18 3EG Thornton Medical Centre 4 Craven Avenue Thornton Bradford West Yorkshire BD13 3LG Cowgill Surgery Thornaby Drive Clayton Bradford West Yorkshire BD14 6ES Sunnybank Medical Centre Town Gate Wyke Bradford West Yorkshire BD12 9NG The Willows Medical Centre 8 Osbourne Drive Queensbury Bradford West Yorkshire BD13 2GD Haigh Hall Medical Centre Haigh Hall Road Bradford West Yorkshire BD109AZ Denholme Medical Practice Bradford BD13 4AN Westcliffe Medical Centre Westcliffe Road Shipley West Yorkshire BD18 3EE Job description Job responsibilities Drafting and issuing documentation and letters for all employee related matters. Support and assist with ad-hoc HR projects. Any other duties assigned by line manager and Head of HR. Previous experience working as part of a HR team in a dynamic and busy HR environment. Demonstratable experience and concise understanding of strict confidentiality. Excellent written and verbal communication skills with the ability to always demonstrate empathy and act courteously. IT literate with working knowledge of Microsoft Office applications. Able to work on own initiative and under pressure, prioritise workload and function as a team member. The ability to work flexibly is essential. Highly organised with exceptional attention to detail and the ability to multi-task and prioritise effectively. Flexible approach to working hours and location. It may be necessary for the postholder to attend any location within the footprint of the organisation hence possession of a UK driving licence. Job description Job responsibilities Drafting and issuing documentation and letters for all employee related matters. Support and assist with ad-hoc HR projects. Any other duties assigned by line manager and Head of HR. Previous experience working as part of a HR team in a dynamic and busy HR environment. Demonstratable experience and concise understanding of strict confidentiality. Excellent written and verbal communication skills with the ability to always demonstrate empathy and act courteously. IT literate with working knowledge of Microsoft Office applications. Able to work on own initiative and under pressure, prioritise workload and function as a team member. The ability to work flexibly is essential. Highly organised with exceptional attention to detail and the ability to multi-task and prioritise effectively. Flexible approach to working hours and location. It may be necessary for the postholder to attend any location within the footprint of the organisation hence possession of a UK driving licence. Person Specification Experience Essential The postholder will be diplomatic and considered, demonstrating integrity and honesty, be highly motivated and willingness to learn and develop skills. It is the postholders responsibility to seek guidance and coaching to continuously develop skills, knowledge, and experience. The postholder will function as an advocate for the organisation, always portray a professional image and contribute to continuously improving all aspects of the organisation and the service provided. Person Specification Experience Essential The postholder will be diplomatic and considered, demonstrating integrity and honesty, be highly motivated and willingness to learn and develop skills. It is the postholders responsibility to seek guidance and coaching to continuously develop skills, knowledge, and experience. The postholder will function as an advocate for the organisation, always portray a professional image and contribute to continuously improving all aspects of the organisation and the service provided. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Affinity Care Address Shipley Health Centre Alexandra Road Shipley West Yorkshire BD18 3EG Employer's website https://shipleymedicalpractice.nhs.uk/ (Opens in a new tab)