The post holder will provide a specialised, comprehensive, and confidential administrative support services to the North East and North Cumbria Primary Care Training Hub place-based teams, working with health and care stakeholders across a defined locality.
The post will work predominantly with the Tees Valley locality supporting workforce transformation. However, there will be a requirement to work closely with colleagues from the other 3 placed based team across the North East and North Cumbria.
For Information: Placed based Teams – North of Tyne and Gateshead (North ICP), North Cumbria (North Cumbria ICP, Durham, Sunderland, Newcastle (Central ICP) and Tees Valley (South ICP).
The post holder will be expected to support the place-based Locality Manager and Programme Co-ordinator in ensuring an efficient and effective administrative facility in order for the achievement of the Workforce Transformation and Primary Care Training Hub aims and objectives.
This role will have a focus on supporting GP Practices and wider primary care with workforce development and transformation initiatives, as defined by local, regional, and national priorities. The role will also work across the entire local health and care system to support primary care, widening participation, new roles/advancing practice roles and other workforce transformation initiatives.
The post holder will be expected to provide administrative and secretarial services, data entry services and activities, coordination, and delivery across the department.
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money.
If you would like to know more or require further information, please visit
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you’ll usually need to be paid the ‘standard’ salary rate of at least £38,700 per year, or the ‘going rate’ for your job, whichever is higher. You can find more information on theGovernment website.
Setting up of relevant electronic folders and filing and upkeep of
information and archiving as and when necessary.
Ensuring agreed standard operating process models are followed
Constant monitoring of outlook, responding to queries and
escalating to colleagues.
Arranging multiple and complex meetings, ensuring all relevant
personnel are invited.
Attending meetings, recording of further actions and updating
arrangements as required.
Preparation of briefing documentation and briefing packs,
including formatting and providing summary information for the
purpose of carrying out the activity of the locality based Primary
Care Training Hub.
Communicating with stakeholders, trainers, trainees and clinical
staff within education and placement providers regarding the
completion of any returns
Inputting of accurate information on to relevant databases.
To ensure work is carried out in accordance with all relevant
policies, procedures, systems and guidelines.
To provide administrative support for project and development
work as required.
Provide administrative and business area specific support to
discrete projects as and when required.
Collate, analyse and report findings of research and development
activities in support of discrete projects.
Deliver administrative support to the Workforce Transformation
place based team, including ad hoc project work.
Support complex financial management and tracking
To run data processing and reporting systems using automated
and manual processes.
To produce regular reports, for senior management, and for
external stakeholders.
To learn about the data systems/Programme Management
Systems used by the team and to develop technical competences
to be able to use manipulate this data and interpret data to be
able to answer ad-hoc queries, with the support of others within
the team.
To develop reporting skills to be able to present the information in
an agreed format under guidance.
To validate, process and produce regular reports.
To be able to use Microsoft Excel to an intermediate level whilst
developing an in-depth knowledge of the corporate data items
and structures, process queries and reports to fulfil ad-hoc
requests coming from both internal and external sources.
To ensure that all reports meet the internal standards set by the
department in terms of presentation, naming conventions and
interpretation.
To work with other members of the team to ensure regular
maintenance of existing procedures and processes. To identify
where user documentation is out of line with changed practice, draft amendments
This advert closes on Friday 10 Jan 2025