HR/ Payroll and Operations Assistant - Fixed Term Appointment 12 months
* Full-time
* Salary: £25,030 + excellent benefits including outstanding pension
* Division: People Division
* Confirmed Grade: Level 2
* Department: People & Culture
By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on.
Fusion, the process that powers the Sun and Stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs. UKAEA leads the way in realizing fusion energy, partnering with industry and research for groundbreaking advancements. Our goal is to bring fusion electricity to the grid, supported by tomorrow's power stations. In pursuit of our mission, UKAEA embraces core values: Innovative, Committed, Trusted, and Collaborative.
As an employee of UKAEA you will benefit from:
* Outstanding defined benefit pension scheme, details of which can be found at the end of this advert.
* Corporate bonus scheme up to 7% and a Relocation allowance (if eligible).
* Flexible working options including family friendly policies and the right to request flexible working from the start of your employment.
* Employee Assistance Programme and trained Mental Health First Aiders.
* Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays.
* A vibrant culture committed to equality and being fully inclusive.
The salary for this role is £25,030 + excellent benefits and pension. This is a hybrid role, with 50% of your time onsite and working hours can be flexible.
This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including The Disclosure & Barring Service (DBS) checks for criminal convictions.
The Role
Are you looking for an exciting opportunity to make a difference? Join our team and contribute to the future of fusion energy.
As HR/ Payroll and Operations Assistant, you will play a pivotal role in:
* Managing the end-to-end payroll system processes for all UKAEA employees within the ERP system, including creating and maintaining records, advising on processes, and ensuring accurate data for outsourced payroll and pension providers.
* Coordinating a wide variety of payroll actions in line with fixed deadlines and governance requirements, including liaising with management and employees, calculating salary amendments, and peer reviewing team pay actions for accuracy.
Additional Responsibilities:
* Provide professional advice and support to employees and managers on People related processes and procedures.
* Manage the People Department service management system (helpdesk) on a rota basis, responding to employee requests and issues, and ensuring queries are treated in accordance to GDPR regulations.
* Responsible for the internal relocation process, reviewing claims, issuing acceptance letters, and liaising with Finance regarding salary recovery.
* Carry out new starter inductions, providing information on processes, systems, entitlements, and benefits.
* Process maternity, paternity, adoption leave, and shared parental leave requests in line with regulations, ensuring accuracy of pay data.
* Support employees with producing reference letters required for Visa applications, mortgage applications, and employment references.
* Manage probation, half and off pay, missing sick notes, and unpaid leave in respect of UKAEA’s terms and conditions.
* Ensure secure storage of personal data within Sharepoint.
* Maintain employee data in respect of annual leave balances and organisational restructures within the ERP system.
* Identify opportunities for continuous process improvement.
* Utilize a variety of IT systems effectively.
Minimum Requirements:
* Solid administration experience ideally with HR or Payroll.
* Excellent organisational skills and attention to detail.
* Competent IT and Excel skills.
* Excellent interpersonal and customer service skills.
We welcome applications from under-represented groups, particularly individuals from black and other ethnic minority backgrounds, people with disabilities, and women. Our Executive team actively promotes equality, diversity, and inclusion.
Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.
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