As the Finance Administrator, you will be reporting to the Finance Supervisor where you have the opportunity to gain broad experience. Your main duties will be inputting data and maintaining accurate financial records for sales, purchase, and general ledgers, ensuring suppliers are paid to terms, debts are paid on time, and providing support to the Finance team.
Key Responsibilities of the Finance Administrator
* Create new supplier and customer accounts
* Conduct credit assessments and establish credit limits based on credit checks
* Process purchase invoices in the document management system
* Process manual purchase and sales invoices and credit notes in the accounting system
* Arrange approval of invoices for payment
* Reconcile supplier statements and resolve reconciling items
* Highlight and put on hold incorrect invoices and inform suppliers
* Liaise with and report to relevant stakeholders regarding unmatched invoices
* Provide analysis including reporting on overdue creditors, debtors, and payment patterns with both suppliers and customers
* Deal with telephone and email queries from suppliers and customers
* Process sterling and foreign payment runs mid-month and month-end
* Handle customer queries and debt collection
* Support the management accounts team with month-end duties and processes
* Assist with audit and other statutory duties where required
* Provide administrative support when required
Experience, Skills, and Attributes Required for the Purchase Ledger Administrator
* Confidence and professionalism in responding to inbound calls and emails
* Attention to detail regarding data entry and accuracy
* Intermediate level proficiency in Excel
* Demonstrable ability to learn new systems and processes
* Desire to evolve the role and encompass additional account assistant duties over time
* Ability to use initiative and apply problem-solving skills
* Good interpersonal and communication skills
* Ability to work well both independently and in a team
* Strong organisational, planning, and time management skills
* Good command of the English language, both written and spoken
What's in it for you?
* A starting salary up to £26,000
* Study support as progression
* 23 days holiday plus UK bank holiday, rising to 25 days after five years' service
* Option to purchase additional 5 days holiday
* Life Insurance
* Annual Bonus
* Health Cash Plan Scheme
* On-site training
* Excellent career progression opportunities
* Modern facilities
* Employee functions including annual Summer Social
* Charitable fundraising opportunities
* Free car parking
Hours
* Office based 5 days per week, 38.5 hours per week, 08:30-17:00 (Monday to Thursday), 08:30-15:30 (Friday)
Application Process
If you're interested in this exciting opportunity, please forward your CV to Julie as soon as possible or call to discuss further.
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