91717 - Judicial Appointments Commission - Selection Exercise Support Officer
Number of jobs available: 2
Detail of reserve list: 12 Months
Region: London
City/Town: London
Building/Site: CLIVE HOUSE LONDON, SW1H 9EX
Grade: EO
Post Type: Permanent
Working Pattern: Full Time, Flexible Working
Role Type: Operational Delivery, Operational Support Grade
Will the successful applicant have line manager responsibilities? No
Are you an outstanding administrator with a passion for great customer service? Do you enjoy working at pace on priority projects? If the answer is yes, you could be exactly who we’re looking for to join our dynamic operational team.
We’re looking for a Selection Exercise Support Officer to help us deliver high quality recruitment campaigns at pace. As an independent public body, the Judicial Appointments Commission is responsible for designing, planning, and running recruitment campaigns to select judges in the courts and tribunals, up to and including the High Court, as well as non-legal tribunal members. You can read more about our work on our website: judicialappointments.gov.uk.
With a new recruitment campaign launched every couple of weeks, and statutory responsibilities to make sure we select candidates on merit and through fair and open competition, it’s essential that our processes are robust, inclusive, and attractive to candidates from the widest possible backgrounds.
Our Selection Exercise Support Officers play a pivotal role in helping us to achieve that. As the first point of contact for our applicants, our Selection Exercise Support Officers help applicants to navigate our processes, answering questions and supporting them throughout each stage of our recruitment campaigns. They work closely with our Selection Exercise Managers to provide excellent administrative support, so the organisation can deliver effective, efficient, and fair selection processes.
The Role
We are looking for a Selection Exercise Support Officer (EO grade) to join our busy and dynamic operations team and help us deliver our challenging programme of judicial selection activity.
You will work as part of our operations team, providing excellent administrative support to colleagues and candidates, gathering, and processing data, answering candidate queries, and preparing our selection day materials. You will also support candidates attending both remote and in-person selection days, using your excellent IT and communication skills to ensure the smooth running of selection activity.
We are looking for colleagues who can work flexibly in an organisation that delivers an interesting and challenging selection exercise programme of judicial recruitment. You will need to be able to use Google Drive, Microsoft Teams, Word, Outlook, and Excel to a good standard, and be organised and efficient. An ability to communicate well with applicants, selection panel members (including senior judges) and to work collaboratively with colleagues will also be important.
Main responsibilities
* Supporting the Selection Exercise Team in the planning and running of judicial selection exercises by providing administrative support.
* Supporting candidates during remote and face-to-face selection days.
* Responding to enquiries by email and telephone helping candidates during their remote selection interviews (using MS Teams) or face-to-face interviews.
* Accurately collecting statistical information and reporting on this at key stages throughout the selection exercise process.
* Assisting with the planning and delivery of selection activity – this may include liaising with selection panel members and external contractors, either in person or remotely.
* General administrative duties, including accurate record management and preparing Word and Excel documents, on Google Drive and other storage drives, using Outlook for diary management and working with other digital tools and on our digital platform.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Effective organisational skills to provide high quality support and meet tight deadlines.
The ability to work without supervision, on your own initiative.
The ability to work collaboratively as part of a team.
Experience and confidence in using a range of digital tools including Microsoft Teams, Excel Spreadsheets and Google Drive.
Recruitment process details
Behaviours
We’ll assess you against these behaviours during the recruitment process:
* Delivering at Pace
* Working Together
* Communicating and Influencing
In addition to these behaviours, your experience will be assessed during the recruitment process.
Application process
You need to provide:
* Your CV
* A statement of suitability detailing the relevant skills and experience you have (maximum 250 words).
* Written evidence of the following two behaviours: Delivering at Pace and Working Together (250 words per behaviour)
Applications will be sifted based on the CV, statement of suitability and evidence of the two behaviours: Delivering at Pace and Working Together.
If a large number of applications are received, candidates may be sifted on their CV, statement of suitability and lead behaviour Delivering at Pace.
Interview
At interview we will assess you against three behaviours: Delivering at Pace, Working Together, and Communicating and Influencing. We will also ask you about your experience.
Applicants invited for interview may be required to undertake a brief work exercise which replicates a situation that you may encounter in the role. The panel may ask you some follow-up questions on this exercise. Full details of the requirements of the exercise will be provided if you are invited to interview.
Interviews are expected to take place in either December 2024 or January 2025. Interviews will be conducted remotely via Microsoft Teams. More details on the arrangements will be provided to candidates invited to interview.
Reserve List
As well as appointing to the vacancy listed above, we may place other candidates on a 12-month reserve list for future vacancies.
JAC staff are currently working in a hybrid way with a minimum of 2 days per week in the office in line with Government Policy. Applicants for this role should note that they may be required to attend the office or a JAC interview venue for up to five days a week during periods of selection activity or other required business need.
Please note, the JAC has been advised that it will be moving from its current office location at Clive House, Petty France, London, SW1H 9AJ, by September 2025. No details about the new office site are available at this time, however the organisation will remain in London.
Working Patterns
We would consider a part-time, compressed hours or job share application that ensured business needs were met.
The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.
Additional Information
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.
Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
MoJ candidates who are on a specialist grade will be able to retain their grade on lateral transfer.
All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices. Standard full-time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Support
* A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
* Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
* For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on Childcare Choices.
* Paid paternity, adoption and maternity leave.
* Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order:
* To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
* To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
* To the Civil Service Commission (details available here).
As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions webpage.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
Diversity & Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
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