Our client is looking for an experienced Personal Assistant/Administrator.
To provide executive and administration support to the Director and Deputy Directors of
Estates and Campus Services and the Estates Services Management team.
Duties
1. Provide a high level, professional Personal Assistant service to the Director and
Deputy Directors, including effective management of incoming and outgoing
correspondence, reports and emails in a timely manner, diary management,
meeting serving and travel arrangements.
2. Coordinate centralised office budgets.
3. Undertake research, prepare reports, compile data, obtain information and
provide administrative support for the delivery of projects to support the work of
the Director and Senior Team.
4. Demonstrate ongoing knowledge of the Department and the University and
communicate this effectively to external and internal contacts as required. Carry
out all duties with a high degree of diplomacy, confidentiality, tact, and initiative.
5. Develop and maintain a central system to ensure the currency and availability of
Estates Services Management’s structure and supporting job descriptions/person
specifications.
6. Develop and maintain monitoring systems for FOI requests, complaints and
compliments. Oversee Estates Services input into the University DOI and
complains procedures and ensure compliance across Estates Services.
7. Collect, collage, interpret and report on Estates Services Data, such as sickness,
holiday records, and ensure appropriate systems are in place to ensure relevant
information is collected and analysed.
8. Under the role of GDPR asset officer.
9. With regards to the nature of your role and its impact upon our students, make an
active contribution to and support the improvement of the student experience.
10. Undertake other relevant duties and responsibilities appropriate to the grade of
the post.
PLEASE ONLY apply if you have the necessary skills, experience and expertise.
The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer.