Salary: £32,000-£35,000 DOE
Location: Central London, site based
Hours: 40 hours a week (8am – 5pm)
Role Type: Permanent
Pareto are currently looking for a Contract Administrator to join us on a full-time basis to be based on a client site in central London.
Responsibilities:
1. Monitoring the client email inbox and logging jobs
2. Inputting and tracking reactive jobs on the CAFM system
3. Actively monitoring open jobs including chasing engineers for updates and allocating reactive jobs to engineers and contractors
4. Raising purchasing orders for engineers and other team members as required
5. Allocating PPM tasks to engineers and contractors
6. Uploading compliance documentation (in-house and sub-contractor)
7. Closing down completed jobs and uploading any associated paperwork
8. Reviewing documentation and raising any issues to the Account Manager
9. Monitoring upcoming inspections and coordinating dates with sub-contractors and the Account Manager
10. Following up with sub-contractors for paperwork/certificates in relation to completed works/inspections
11. Raising remedial actions following works or inspections
12. Assisting the Account Manager with the raising of quotes as required
13. Assessing completeness and appropriateness of sub-contractor RAMS
14. Assisting the Account Manager with compiling financial reports including tracking of spend against jobs
Pareto Personality:
1. Live and breathe the Pareto culture of exceptional service delivery
2. Demonstrate ownership in delivering the role and helping to create a strong team ethos
3. Work with the client and all other service partners to create a real ‘One Team’ culture
4. Support the creation of an inclusive workplace
5. Have a ‘can do’ attitude but also ask for support when needed
Key Requirements:
1. Previous administrative experience
2. Previous helpdesk experience
3. Previous experience overseeing contractors
4. Demonstrate strong administration skills
5. Strong IT skills including Microsoft Office
6. Excellent telephone and email manner, with solid communication and interpersonal skills
7. Excellent attention to detail
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