Henlee Resourcing is working in partnership with this niche organisation with a base in Southampton to recruit an enthusiastic HR Administrator / Assistant on a permanent basis.
This is an exciting opportunity to support the HR team in delivering a seamless operational service for every element of the employee lifecycle. You will support daily HR activities and assist in coordinating policies, processes and relevant documents / data.
About the role:
1. Administer the complete lifecycle for all areas of HR, including recruitment, offer letters, contracts, references, absence management, change to contract terms, compensation and benefits and HRIS.
2. Administering the HR inbox, ensuring all queries are dealt with / escalated in an efficient manner.
3. Maintaining and updating individual employee records and the HR system with all employment information including absence, starters, leavers, promotions and salary changes.
4. Providing administrative support in relation to flexible working requests including drafting contract change letters and setting reminders for trial periods.
5. Acting as the main point of contact for the HR system, resetting passwords and ensuring the HR database accurately reflects employee and firm-wide information.
6. Running weekly reconciliation reports to ensure accuracy of data.
7. Producing management information reports from the HR system as required, e.g. headcount reports, absence reports, joiners and leavers, etc., with attention to accuracy and timeliness.
8. Administering wellbeing benefits such as eye test vouchers and flu vouchers and also involved in wider engagement initiatives as required.
9. Supporting the HR Manager with monthly payroll by ensuring all data has been accurately added to HR system and payroll letter.
10. Supporting the HR Manager with salary review and bonus rounds (including preparing reports, checking schedules and letters).
11. Scheduling interviews and supporting the Senior HR Advisor with the graduate recruitment programmes, e.g. shortlisting CVs, making arrangements for internship programmes, booking accommodation, venues and travel.
12. Drafting the bi-monthly internal newsletter.
13. Supporting the HR Manager in organising staff events including guest lists, transport, seating plans, organising prizes and coordinating activities on the day.
About you:
1. Experience of working in a busy HR administration role.
2. Experience administering various processes and procedures.
3. Enjoys a fast-paced environment and able to multi-task in an organised manner displaying excellent time management skills.
4. Meticulous attention to detail.
5. Flexible approach to work tasks whilst understanding how to prioritise, including managing a busy shared inbox.
6. Experience of using MS office suite – in particular data administration / manipulation in Excel.
7. CIPD level 3 qualified or at least willing to undertake.
8. Excellent oral and written skills which facilitate effective communication at all levels, including ability to take minutes where needed.
9. Discreet and professional with the ability to understand the sensitivity of information you will be exposed to and an aptitude for maintaining information silos as needed.
10. Ability to use own initiative and take ownership of work but recognises when to escalate issues.
11. Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues.
If you are looking for an interesting and varied role with scope to progress in an organisation that is growing, and you possess the above skills / competencies, we are keen to hear from you.
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