About us:
Paragon (Scotland) Limited, specialises in providing a full suite of management services tailored to meet the unique needs of the businesses we work with. Integrating with the brands we work with; our aim is to deliver outstanding services in administration, marketing, operations, and sales.
Working within our Central group of companies; Touchstone Education, Redmayne Smith, GAAP and Smith Benedict, we are a fast paced and growing business. We currently have an exciting opportunity for a Personal Assistant to support a Director for the business. With high energy, enthusiasm and ambition, you will support the effective running of the Director's schedule.
Job Summary:
The role of the Personal Assistant (PA) is to provide assistance to the Director by supporting with a variety of responsibilities including administrative tasks, ensuring the smooth and efficient running of day-to-day operations and acting as a key point of contact for the Director. Working in a fast-paced environment, you will work well under pressure whilst upholding professional standards and following processes with a right first-time ethos. A high energy person with a can-do attitude.
Responsibilities:
Provide effective support to the Managing Director:
* Effectively manage and coordinate the Director’s diary, ensuring productivity throughout the day
* Ensure the Director’s time is effectively utilised
* Taking minutes
* Arranging meetings
* Inbox management
* Arranging travel requirements
* Act as the primary point of contact for the Managing Director
* Respond to letters, emails and other forms of communication on behalf of the Managing Director
* Answer and make calls on behalf of the Managing Director
Administrative and Document Management:
* Maintain and organise files, documents and records accurately
* Manage expense submissions
* Prepare documentation such as slide decks for meetings
* IT literate including social media platforms
* Uphold and maintain confidentiality at all times
* Handle sensitive information confidentially
* Act with discretion at all times
Support with project activities as required:
* Support with project work where required
* Travel to locations as required
Skills and Qualifications:
* Strong IT literacy skills
* Time management skills
* Can juggle multiple tasks and remain calm under pressure
* Previous experience working as a Personal Assistant
* Be proactive in approach, using initiative by providing solutions
* Strong communication skills
* Uses a common-sense approach
* Social media marketing/experience is advantageous
Employment Type: Full-time
Pay: £28,000.00 - £32,000 per year
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