Job Overview:
We’re looking for a highly skilled and proactive Personal Assistant to support the Directors and assist with the smooth running of our award-winning Interior Design studio in Newcastle upon Tyne. If you thrive in a fast-paced environment, have a keen eye for detail, and are passionate about providing exceptional administrative support, we want to hear from you! Bring your expertise to a role where your contribution truly makes an impact. Ready to take the next step in your career? Let’s talk!
Salary – dependent on experience.
Key Responsibilities:
Support to the Directors:
* Provide personal and administrative support, managing diaries and schedules.
* Organise meetings, ensuring all logistics are in place, including preparation of materials and documents.
* Book and organise travel, including flights, accommodation, transport and itineraries
* Assist with any tasks or errands as needed to support the Directors day-to-day activities.
Studio Administration Support:
* Answer phone calls and redirect as necessary, taking detailed messages where appropriate.
* Front of House hosting for client meetings.
* Monitor deliveries, ensuring all packages are received, logged, and distributed accordingly.
* Help set up for client meetings, ensuring meeting rooms are prepared, and all necessary equipment and documents are available.
* Purchase stationery and office supplies, maintaining a well-stocked and organised office environment.
* Management of all office building repairs and maintenance.
* Book and organise travel for site visits including flights, accommodation, transport and itineraries.
* Liaise with suppliers and managing diaries to schedule supplier visits and CPD’s.
* Ensure the studio is well presented at all times.
Skills & Experience:
* Previous experience in Interior Design, Architecture, Construction, or similar, is advantageous.
* Confidential Support – Maintaining discretion in handling sensitive information and personal matters.
* Strong organisational skills with the ability to multitask and prioritise effectively.
* Excellent communication skills, both written and verbal, with a professional telephone manner.
* Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
* A proactive, solution-focused approach to problem-solving and day-to-day tasks.
* A positive and flexible attitude with a keen willingness to learn and adapt in a fast-paced environment.
* 5+ years’ experience required.
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