This range is provided by VisionFR Limited. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Vision FR is delighted to be working with our client, an Events Agency that is experiencing good growth and is just setting up an office in the US this year, as well as having their UK-based office. Billings are looking to be around £9M for this financial year 2025. The Client is looking for someone who has experience of working within a creative agency (ideally events) to join them. Ideally, you will be qualified and have a good understanding of working within a creative agency as their senior finance person. You will work closely with the SLT.
The Client is keen to look at their systems and processes with a view to making these more efficient and streamlined (currently using both Xero for accounting and Paprika for managing jobs/projects and analysis). You will have responsibility for overseeing the Finance Executive and also for supporting with HR and operations functions within a small core full-time team of 9 staff. These are supplemented with freelance staff and events staff.
It would be great if you have experience with setting up and reporting compliance of an American office, although this is not essential.
Job Responsibilities of the Financial Controller:
* Finance Function - Day to day management of the full financial function in both UK and US
* Team - Overseeing the Part-time Finance Executive who will do most of the transactional work
* Management Accounts - Produce full management accounts of both UK & US with variance analysis and cashflow forecasts to present to the Board
* Budgets & Forecasts – Prepare and manage the Budgets/Forecasts of the business
* Payroll – Oversee the upload and preparation of the payroll for events staff – check and correct as appropriate; ensure it is sent to the external payroll processors. Manage the internal payroll of the perm and freelancers, manage pension control account and payments – post payroll journals, manage payments. Reconcile and manage NI/PAYE control accounts and payments, manage P11Ds
* Bank – Ensure accurate posting of payments & receipts and timely/accurate bank reconciliations using Xero. Manage foreign payments, Foreign Exchange, and Invoice Discounting.
* Tax – Prepare the VAT Returns, reconcile and pay Quarterly VAT. Manage, reconcile and pay NI/VAT/PAYE/Corporation Tax.
* US – Ensure all billings and costs are correctly accounted for and paid correctly and on a timely basis. Liaise with attorney and accountants regarding state and federal statutory returns, salary and pension payments, tax payments, and filing of accounts.
* Cross Charging – Ensure correct costs sit within the right entity via intercompany invoicing
* Debtors – Oversee Finance Executive regarding day-to-day management of credit control
* Creditors - Oversee Finance Executive regarding day-to-day postings/reconciliations etc. and payment runs
* Credit Cards – Check that the Finance Executive is correctly uploading to Paprika (ensure they manage posting and reconciliations)
* Staff expenses – Check, post and pay
* Cashflow – Manage daily cashflow and forecast
* WIP and Job Costs – Ensure all jobs are correctly opened in Paprika; Liaise with account management on all costs/revenue taken. Ensure that the correct revenue is deferred/accrued and that all costs are written off appropriately. Reconcile all jobs. Review under and over delivery of time v fees.
* Office – Oversee and manage purchases of office supplies and equipment; ensure insurances and utility costs are negotiated and reviewed regularly
* HR - Manage all HR administration, Contracts, Holidays, Benefits
* Paprika / Xero – Manage and improve systems, ensure all staff use the systems to their full extent
VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our & our Clients’ workforce and whilst fulfilling our Client recruitment needs.
Seniority Level
Mid-Senior level
Employment Type
Full-time
Job Function
Accounting/Auditing and Finance
Industries
Events Services, Advertising Services, and Marketing Services
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