The post holder would be an integral member of the Capital Estates team supporting the Head of Capital Estates, the Project Managers and a number of work streams.
The position will oversee the core aspects of the programmes of work, maintain open and smooth lines of communication, and help strengthen the team. To achieve this, the post holder will need to be analytical, able to liaise with senior key stakeholders, able to present and work with large datasets, be organised and committed.
Base Location: Royal Bournemouth and Poole Hospital
Interview Date: TBC
Main duties of the job
• To provide PA support to the Head of Capital Estates and the Senior Project Managers, including managing diaries, inboxes and meetings as required.
• To lead on the planning of events, this will include: requesting, receiving and comparing quotations and submitting this through the relevant processes.
• Ensure that all relevant papers, presentations and equipment prepared prior to the start of meetings and events and to coordinate/operate these during the meeting.
• Drive optimal efficiency and effectiveness. Manage new ways of working to improve efficiency.
• Be aware of and implement all relevant Trust Policies and procedures
• To prioritise, organise and manage workload without supervision and to identify matters which require urgent attention.
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
See detailed Job Description.
Thepostholderwillberesponsibleforprovidinggeneraladministrationsupport and secretarial services totheEstates Capital Project Managers to enable them to carry out their roles effectively.
Duties and Responsibilities
· Dealingwithtelephone&emailenquiries,takingandpassingonmessagesanddrawingthesetotheattentionoftherelevantpersonorteampromptly.
· Generalofficeadministration,managingelectronicfilingsystems
· RaiseordersattherequestofEstatesCapital ProjectManagers.
· Checkinvoicesagainstpurchaseorders.
· Organisingmeetings,preparingagendas,printingandtypingofminutes
· DiarymanagementforEstatesCapital Project Managers
· Showingadegreeofinitiativeandanabilitytoorganisethedaytodayworkload
· Provide supportand carry outother duties asmay reasonably be required by their lineManager
This advert closes on Sunday 13 Oct 2024
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