Job overview
Main duties of the job
1. The post holder will be responsible for the provision of a comprehensive P.A. and secretarial service to the Clinical Lead in Nuclear Medicine and PET/CT and the Nuclear Medicine Consultants.
2. Ensuring that the Nuclear Medicine service is organised in an efficient and timely manner, this will include administrative duties, as well as clinical duties to guarantee the radioisotope therapy service has the adequate support.
3. The post holder will work very close with the existent Departmental clinical PA to cover clinical duties that need continued action.
4. The post-holder will liaise with all colleagues and departments within the Trust and external agencies to ensure the continuity of support to all Consultants in the Department of Nuclear Medicine and PET/CT. Occasional support may be required for Nuclear Medicine Fellows.
Detailed job description and main responsibilities
5. To be responsible for ensuring that patients are given appointment letters and patient information sheets where relevant.
6. Action his / her own electronic and paper mail and that of the consultant team (when copied in), at least once a day.
7. To arrange internal and external meetings as necessary – booking rooms for meetings and arranging catering if required.
8. To act as secretary at meetings if required, ensuring agendas and associated paperwork is distributed in a timely fashion, take minutes of meetings, draft these, type final version and circulate as required. Follow-up action should be brought to the attention of the appropriate person or carried out as required.
9. Prepare, type, and distribute weekly NM Consultants’ clinical rota.
10. To undertake general office duties as required, including photocopying, faxing, filing and date stamping of correspondence.
11. To ensure that stationery and office equipment is used efficiently and use RMH system to order stationary and follow maintenance protocols.
Person specification
Education/Qualifications
Essential criteria
12. GSE or equivalent.
13. Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience to degree level or equivalent.
Experience
Essential criteria
14. Ability to use booking and IT systems
15. Experience in typing and data entry
Desirable criteria
16. Experience in using a Hospital Information System
17. Experience of diary management
18. Audio typing skills
Skills Abilities/knowledge
Essential criteria
19. The ability and initiative to prioritise a busy workload, and to work without close supervision
20. Ability to quickly re-prioritise in the light of unexpected events.
21. Ability to prioritise workload with minimal supervision.
The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.
As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.
Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment.
Flu Vaccination – What We Expect of our Staff
At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.
The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.
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