Job Title: Customer Service Administrator Department: Medical Services Reports to: Medical Services Team Leader Purpose of the Job: To be a key member of the team dealing with customer service and administration responsibilities of Medical Services. Booking diary appointments to ensure technicians have booked days. Main Duties/Responsibilities and Knowledge/Skills Requirements Responsibilities: To act as a reliable and efficient point of contact for customers in relation to all day-to-day Medical Services activities To handle incoming calls and make outgoing calls as required dealing with them all efficiently and effectively no matter what the topic of the phone call To maximise the efficiency of Medical Services by exploring every opportunity to supplement existing work with add-on sales such as short end/start of day appointments, Mercury collection, Service Contracts and all other services as relevant to each customer To provide technical support to customers for the use of their Spirometers and similar equipment which involves remotely logging into their PCs for demonstrations, tests and problem solving To contribute directly to the business by driving the sales of all Medical Services offered including Service Contracts, Test and Calibration visits, PAT, Health & Safety and Fridge packages To log and manage all relevant calls - currently after-sales, repairs and technical support - as required in the appropriate systems, especially Nav and CRM, and help further improve customer satisfaction To manage all allocated customer cases to closure as effectively and efficiently as possible, working across the team, suppliers, customers and the whole business to ensure we meet all agreed Service Level Agreements To carry out invoicing for all Medical Services activities when necessary To raise Purchase Orders for all Medical Services activities with 3rd party consultants To support and assist the Medical Services team in ad-hoc tasks as necessary To identify improvements that could be made to processes and systems used by the Medical Services team as part of continuous improvement To achieve targets each month and actively seek to exceed them The Person: The person must be self-motivated and have the drive to succeed in an ever-changing market place A strong customer focus with excellent communication and interpersonal skills The person needs to be polite at all times and a strong-willed team player Ability to adapt to any task and surrounding environment - tenacious in their approach to work and a resolve to not be defeated at the first hurdle To have an attitude that is second to none with regards to Customer Service and Satisfaction Essential to pick up new skills in a short space of time Able to make decisions and take responsibility for own actions Flexible and inventive to solve problems and issues Able to work on own initiative but also to take direction from others Company Knowledge: To understand the Company Aims and Visions. To understand the functions of all department within the Company. To have a general understanding of Competitors. Procedures: To understand all procedures required to be undertaken to fulfil customer requests / enquiries to a high standard To understand the effect of each procedure and actions undertaken on other departments within the company Health Safety and Environmental Awareness Every employee is responsible for: Understanding and Working in accordance with company policies and procedures. Reporting defective equipment and dangerous situations Using safety equipment provided Avoiding horseplay which could result in injury Complying with management requests and instructions Not using defective equipment Not misusing equipment Not damaging equipment Exercising reasonable care towards themselves and others Ensuring they have been given the relevant training to undertake their role The quality of work which they undertake Care for the environment and prevention of pollution The health and safety of themselves, fellow employees, contractors, visitors etc