* Reception + Office Administrative tasks
* Relevant experience in financial services field
About Our Client
A well-established Private Equity firm with about 100 staff in London (Chelsea office) is now looking for a proactive and high-calibre Senior Receptionist to provide comprehensive office administrative support.
Job Description
Key responsibilities:
Front-of-House Duties
* Greet and assist visitors, clients, and employees professionally and courteously
* Manage phone calls, emails, and correspondence in a timely manner
* Schedule and manage meeting room bookings for internal and external users
* Ensure meeting rooms are properly set up before each meeting, including seating arrangements, AV equipment, and refreshments as needed
* Maintain a clean and organised reception area
Office Administration
* Order office supplies and manage inventory
* Oversee office maintenance and ensure a safe and functional work environment
* Manage vendor relationships, including catering, cleaning, and maintenance services
* Coordinate lunch orders and special events, ensuring catering meets dietary needs
* Liaise with building management concerning maintenance, pest control, and health and safety issues.
* Monitor and report on office conditions to ensure compliance with safety regulations
* Maintain effective communication with all levels of the organisation
* Assist Office Manager on ad-hoc administrative tasks
The Successful Applicant
Qualifications:
* 4+ years of front of house and office administrative support role in financial service field, ideally Private Equity firm
* Strong organisational skills and attention to detail
* Excellent communication and interpersonal skills
* Ability to prioritise tasks and manage time effectively
* Proficiency in Microsoft Office Suite and scheduling software
What's on Offer
Offers:
* Permanent role
* Competitive salary and benefits package
* A collaborative and supportive work environment
* Opportunities for professional development and growth
* Generous pension plan, holidays
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