Employer: South London and Maudsley NHS Foundation Trust
Employer type: NHS
Site: Jeanette Wallace House
Town: Croydon
Salary: £34,521 - £41,956 per annum inclusive of HCAS (pro rata)
Salary period: Yearly
Closing: 19/11/2024 23:59
Office Manager
Band 5
South London and Maudsley NHS Foundation Trust has a rich history, well-established community links and an international reputation. We deliver specialist services in the London boroughs of Croydon, Lambeth, Lewisham and Southwark.
We are committed to providing high quality and specialist care to our service users and we are recognised for our care and treatment. The Care Quality Commission rates our services as ‘good’.
The trust recognises the unique and valuable contribution that people with lived experience of mental illness can bring to a role. We therefore welcome applications from people with lived experience and consider them as an asset to the Trust.
Job overview
This is an exciting opportunity to join the newly developed Forensic Intellectual and Neurodevelopmental Disabilities (FIND) Community Team in South London and Maudsley (SLaM).
The FIND Team will provide safe transition for inpatients discharged from the inpatient Forensic Services to the community, providing specialist assessment, treatment and consultation to ensure a smooth, safe and clinically justified pathway for individuals with mental illness, offending history, and learning disability with or without neurodevelopmental disorder.
Main duties of the job
The post holder will be a key point of contact for the FIND team from a wide range of people both within and outside the organisation. It requires a high level of discretion and the ability to work unsupervised and to take the initiative.
The role will require preparing for and attending team and external meetings, stakeholder meetings, various workshops and sessions, taking minutes and following up on actions. Excellent IT literacy and the ability to work effectively with Office 365 is necessary. The post involves coordinating office supplies, maintaining offices, and assisting in the administration of resources.
The post requires someone who is articulate, personable, motivated, methodical, well-organised, and able to work under pressure. An ability to communicate with a wide range of people at different levels both within and outside the Trust is essential.
The post holder will provide administrative and data management support to the MDT, validating and submitting mandatory patient and activity data as required.
Person specification
Experience
* Experience of managing diaries and organising meetings/events
* Experience of servicing meetings, including minute taking
* Experience of practical problem-solving and demonstrating initiative
Knowledge
* Excellent organisational skills
* Ability to communicate effectively, orally and in writing at all levels
* Understanding of confidentiality within the NHS
* Ability to prioritise and work to deadlines
* Ability to use initiative without close supervision
Skills
* Good self-awareness and judgement
* Ability to communicate with all levels of staff
* Proficient knowledge of Microsoft software packages
* Excellent interpersonal skills
* Ability to work on own initiative
The Trust is committed to providing services that embrace diversity and promote equality of opportunity. We are a Disability Confident Employer and welcome applicants from all sections of the community.
Please note:
* All applications for this post will need to be made online
* Read and understand the Job Description and Personal Specification attached to the role
* The closing date is a guide only; the vacancy may close earlier if sufficient applications are received
* Once submitted, your application may be transferred to a 3rd party e-recruitment system
* Priority consideration may be given to at-risk NHS employees
SLaM is a Stonewall Diversity Champion.
The postholder will have access to vulnerable people, and this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
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