Job summary An exciting opportunity to join the Surgery & Critical Care Division within the Sheffield Children's Hospital. We are seeking an enthusiastic, motivated individual to work in the Ophthalmology Department of the Surgical and Critical Care Group. You will be flexible and conscientious and have the ability to work on your own initiative, prioritising your work and meeting deadlines whilst maintaining high standards. Main duties of the job You will be required to provide a comprehensive secretarial service for a clinical team in the department in accordance with Trust policies and procedures. You should possess excellent verbal and written communication skills in addition to a clear understanding of patient confidentiality. You must possess a good working knowledge of IT packages and the ability to work across a mixed skill team. The role provides a link between the Trust, the patient and their GP for patients/carers and other healthcare professionals. You will provide a comprehensive, efficient and responsive administration service to the medical staff and their teams About us At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are: Outstanding Patient Care Brilliant Place to work Leaders in Children's Health We work with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise. As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home. As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children's health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health. Sheffield Children's provides great benefits to support your wellbeing, with excellent annual leave and pension schemes, health programmes, and exclusive discountshelping you succeed at work and beyond. Date posted 06 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum pro rata Contract Permanent Working pattern Part-time Reference number 425-24-6865079 Job locations Sheffield Children's NHS Foundation Trust Western Bank Sheffield S10 2TH Job description Job responsibilities For more information on the main responsibilities for this post, please refer to the job description and person specification. Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour. Diversity Statement At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ members. Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at Catherine.Gilbert7nhs.net. Together, were building a workplace where everyone belongs. Job description Job responsibilities For more information on the main responsibilities for this post, please refer to the job description and person specification. Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour. Diversity Statement At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ members. Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at Catherine.Gilbert7nhs.net. Together, were building a workplace where everyone belongs. Person Specification Qualifications Essential 4 GCSEs Grace C or above including English RSA III Typing / Word Processing or equivalent qualification or experience Desirable NVQ2 in Business Administration or equivalent Experience Essential Audio Typing experience Experience of working in a multi-disciplinary team Experience of working with filing systems Experience of good customer or patient care Experience of working with difference computer software eg email, internet Experience of scheduling /co-ordination of activities and / or resources Desirable Medical Secretarial experience Previous NHS experience Experience with NHS / Healthcare software systems Experience of working with confidential material Knowledge and Skills Essential Understanding and knowledge of Caldicott and Data Protection Act Good verbal and written communication skills with team / clients / relatives using tact when required Ability to deal with conflict Good time management skills with the ability to work to prioritise work according to deadlines Ability to engage with and motivate others high standard of accuracy Desirable Knowledge of medical terminology Understanding of the 18 week Referral to Treatment (RTT) process Personal Attributes Essential Adaptable to change Attention to detail and accuracy Person Specification Qualifications Essential 4 GCSEs Grace C or above including English RSA III Typing / Word Processing or equivalent qualification or experience Desirable NVQ2 in Business Administration or equivalent Experience Essential Audio Typing experience Experience of working in a multi-disciplinary team Experience of working with filing systems Experience of good customer or patient care Experience of working with difference computer software eg email, internet Experience of scheduling /co-ordination of activities and / or resources Desirable Medical Secretarial experience Previous NHS experience Experience with NHS / Healthcare software systems Experience of working with confidential material Knowledge and Skills Essential Understanding and knowledge of Caldicott and Data Protection Act Good verbal and written communication skills with team / clients / relatives using tact when required Ability to deal with conflict Good time management skills with the ability to work to prioritise work according to deadlines Ability to engage with and motivate others high standard of accuracy Desirable Knowledge of medical terminology Understanding of the 18 week Referral to Treatment (RTT) process Personal Attributes Essential Adaptable to change Attention to detail and accuracy Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sheffield Children’s NHS Foundation Trust Address Sheffield Children's NHS Foundation Trust Western Bank Sheffield S10 2TH Employer's website https://www.sheffieldchildrens.nhs.uk/ (Opens in a new tab)