Job Specification: Contracts Administrator
Location: Bexley, Borough of London
Position: Contracts Administrator
Salary: £28,000 - £32,000 per annum
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM
Role Overview: We are seeking an organised and detail-oriented Contracts Administrator to join our growing team in the Fire & Security industry. The successful candidate will play a key role in managing contracts, ensuring the smooth administration of projects, and supporting the team to deliver high-quality services to our clients. This is an exciting opportunity to be part of a dynamic industry and work in a supportive and fast-paced environment.
Key Responsibilities:
* Contract Management: Administer and manage contracts from initiation to completion, ensuring all terms and conditions are met.
* Documentation: Prepare and maintain accurate records and documentation related to contracts, including amendments and renewals.
* Liaison: Act as the main point of contact for clients and suppliers regarding contract-related queries, ensuring smooth communication and resolution of issues.
* Project Coordination: Support project managers in coordinating schedules, resources, and project documentation.
* Invoice & Payment Processing: Ensure timely and accurate invoicing, track payments, and manage financial records related to contracts.
* Compliance: Ensure contracts comply with industry standards, regulations, and company policies.
* Reporting: Assist with generating reports on contract status, progress, and financial performance.
Key Skills & Experience:
* Previous experience in a contracts administration or similar role, ideally within the Fire & Security or construction industries.
* Strong organisational skills with the ability to manage multiple contracts and deadlines simultaneously.
* Excellent communication skills, both written and verbal, with a professional approach to client interaction.
* Experience using contract management software and Microsoft Office Suite (Word, Excel, Outlook).
* Knowledge of health & safety and compliance standards within the Fire & Security industry is an advantage.
* Strong attention to detail and the ability to work accurately under pressure.
* Ability to work independently and as part of a team.
Desirable Attributes:
* Experience in the Fire & Security or related sectors.
* A proactive approach to problem-solving and process improvement.
* Ability to build strong relationships with clients, suppliers, and internal teams.