Job Overview
We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will possess strong administrative skills and a customer service mindset, ensuring that our clients receive the highest level of support.
Nature & Scope
Reporting directly to the Compliance Manager you will responsible for ensuring accurate and consistent implementation of our compliance and risk management procedures; to promote the firm’s committed to excellent service and maintain key databases.
You will be responsible for conducting thorough checks on the source of funds for client transactions. You will ensure that all funds are legitimate and comply with relevant regulations and organisational policies.
To manage your own performance and to deliver a high level of customer service. To work collaboratively with colleagues across departments to facilitate the smooth running of the firm’s compliance and risk management procedures.
Key Competencies
Self-motivation
Excellent use of initiative
Excellent verbal and written communication
Data capture and analysis
Ability to handle complex issues
Ability to work to deadlines and under pressure
Desire to exceed client expectations
Skilled in the use of IT
Organised with excellent time keeping
Attention to detail and accuracy
Discretion for confidential information
Positivity and enthusiasm
Key Accountabilities
Under the direction and supervision of the Compliance Manager, to implement the firm’s compliance checks, including but not limited to:
Client care implementation
ID
Conflict checks
SRA checks
Lender exchange bank account checks
Client bank account checks
Source of funds, and source of wealth checks
Completion compliance checks
Perform detailed checks and reviews of financial transactions, including deposits, withdrawals, and transfers, to identify the source of the funds.
To liaise with clients and third parties in order to complete the compliance procedures
Verify and assess the authenticity of client-submitted documents such as bank statements, tax returns, pay slips, inheritance documents, or any other financial proof to support the source of funds.
Ensure a strong client experience, minimise complaints and assist clients where appropriate to understand what information is required from them and why
To identify and report to Compliance manager, any possible areas of risk for the firm
Be responsible for the maintenance of up to date and accurate compliance databases
To deal with enquiries as efficiently as possible
Escalate any issues to line manager
To maintain good working relationships with colleagues and other departments
Administration
To provide administrative support to the firm, including but not limited to the following:
Producing and maintaining compliance data and files so that the information and supporting documents are readily accessible
Ensuring that confidential information is not passed on to third parties without appropriate permission
Handle information in a manner consistent with the firm’s policies relating to data protection and information security.
Package
Competitive salary
20 days per annum annual leave plus statutory bank holidays. Additionally, the firm ordinarily closes between Christmas and New Year albeit the firm reserves the unfettered right to withdraw this additional leave as required by business needs. You will also get an extra day’s holiday for your birthday and length of service.
Entitlement to join the company pension scheme
Entitlement to participate in the firm’s cash healthcare scheme
Enhanced maternity pay (subject to conditions)
Other candidate information
The role will be based at our Northwich office but there will be a contractual requirement to work at any of our Cheshire offices.
Although this role is advertised as a full time position the firm will, upon request, consider whether the role can be conducted on a part time or shared basis.
Any offer is conditional upon receipt of a satisfactory reference, a basic DBS check, Social Media Check, Employee Credit Check, Sanctions Check and a check with our Regulatory Body
Poole Alcock is an equal opportunities employer and intends to treat everyone equally regardless of disability, race, sexual orientation, age or marital status.