Job summary Supporting Strategic Procurement with operational procedures to enable standards of procurement to be maintained Contract Administration Setting up new product/catalogue codes Raising contract variations Managing Trust Waiver of Standing Financial Instructions (SFI's) Co-ordinating high value requisitions (above threshold) Co-ordination and support with Trust Freedom of Information Requests (FOI's) Management of the procurement inbox Run low value procurements - e.g. Request for Quotes Support and completion of framework call off orders, low value contracts, and service level agreements (SLA's) Supporting Contract Managers with cost savings and efficiencies - eg Provider rebates VCSE - support with new Provider qualifications and support with the VCSE Dynamic Purchasing System processes Support with and co-ordination of new Procurement Act tender notices & administration (eu supply portal management) Shadowing Contract Managers to gain experience of tender opportunities and processes Support internal stakeholders with procurement queries Faciliate outstanding IG data to enable Contract sign off Main duties of the job Main duties and responsibilities Support the Procurement Team's utilisation of available reporting tools Being able to extract data from these reporting tools into a manageable and understandable format Demonstrate proficiency in the use of all Procurement systems used for collecting and analysing data, this data can be both sensitive and complex at times Be able to provide complex information in an easy and understandable format, which is robust, and timely Daily management of the procurement inbox, organise emails to the correct location, answer and support teams with procurement queries in a timely manner Manage Purchase orders, supporting through the system from requisition to paid invoice Manage the contract database and produce regular and ad hoc reports in a timely manner - updating supplier details, contract start and end dates and values To respond to CAS alerts where products need to be reviewed and report back to RISK team within timescales Respond to FOI's where appropriate within the set timeframes About us By joining Team MPFT, you will be helping your communities and in return for this, we will support you by; Supporting your career development and progression Excellent NHS Pension scheme Generous maternity, paternity and adoption leave Options for flexible working Up to 27 days annual leave (increasing with service up to 33 days) Extensive Health and Wellbeing support and resources If you work in our community teams, we pay for your time travelling between patients Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates Salary sacrifice bikes up to £2k Free car parking at all trust sites Free flu vaccinations every year Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met) We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people. Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application. Please note, we may be required to close this vacancy early if we receive a high volume of applications Date posted 07 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time Reference number 301-JP-25-7047102 Job locations Trust Hq Corporation Street Stafford ST16 3SR Job description Job responsibilities Main duties and responsibilities Support the Procurement Teams utilisation of available reporting tools Being able to extract data from these reporting tools into a manageable and understandable format Demonstrate proficiency in the use of all Procurement systems used for collecting and analysing data, this data can be both sensitive and complex at times Be able to provide complex information in an easy and understandable format, which is robust, and timely Daily management of the procurement inbox, organise emails to the correct location, answer and support teams with procurement queries in a timely manner Manage Purchase orders, supporting through the system from requisition to paid invoice Manage the contract database and produce regular and ad hoc reports in a timely manner updating supplier details, contract start and end dates and values To respond to CAS alerts where products need to be reviewed and report back to RISK team within timescales Respond to FOIs where appropriate within the set timeframes Confident in speaking to internal and external stakeholders using both written and verbal communications Provide a consistent method for capturing, processing, managing and sharing data and information Ability to manage own workload to ensure business priorities are met, and spend periods working alone Systems and equipment Data entry, text processing, storage of data; requirement to develop or create reports and documents Use office software to produce spreadsheets and create formulae to support spend data Administrator for Procurement Systems Job description Job responsibilities Main duties and responsibilities Support the Procurement Teams utilisation of available reporting tools Being able to extract data from these reporting tools into a manageable and understandable format Demonstrate proficiency in the use of all Procurement systems used for collecting and analysing data, this data can be both sensitive and complex at times Be able to provide complex information in an easy and understandable format, which is robust, and timely Daily management of the procurement inbox, organise emails to the correct location, answer and support teams with procurement queries in a timely manner Manage Purchase orders, supporting through the system from requisition to paid invoice Manage the contract database and produce regular and ad hoc reports in a timely manner updating supplier details, contract start and end dates and values To respond to CAS alerts where products need to be reviewed and report back to RISK team within timescales Respond to FOIs where appropriate within the set timeframes Confident in speaking to internal and external stakeholders using both written and verbal communications Provide a consistent method for capturing, processing, managing and sharing data and information Ability to manage own workload to ensure business priorities are met, and spend periods working alone Systems and equipment Data entry, text processing, storage of data; requirement to develop or create reports and documents Use office software to produce spreadsheets and create formulae to support spend data Administrator for Procurement Systems Person Specification Skills Essential Experience Knowledge Desirable Procurement Act Procurement Law Examples Essential Previous examples of Administration Desirable system knowledge Person Specification Skills Essential Experience Knowledge Desirable Procurement Act Procurement Law Examples Essential Previous examples of Administration Desirable system knowledge Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Midlands Partnership NHS Foundation Trust Address Trust Hq Corporation Street Stafford ST16 3SR Employer's website https://www.mpft.nhs.uk (Opens in a new tab)