91404 - Senior Administrative Officer - Corporate Service - Fixed Term Appointment
Number of jobs available: 1
Detail of reserve list: 12 Months
Region: Wales
City/Town: Cardiff, Colwyn Bay, Newport, Pontypridd, Wrexham
Building/Site: CARDIFF CHURCHILL HOUSE CARDIFF, CF10 2HH, NPS 25 CONWAY ROAD COLWYN BAY, LL29 7AA, NPS FORMER POST OFFICE PONTYPRIDD, CF37 1BA, NPS USK HOUSE NEWPORT, NP20 2AG, NPS WREXHAM TECHNOLOGY PARK WREXHAM, LL13 7YX
Please note: Some of our MoJ Office locations, such as our Liverpool Justice Collaboration Centre, require higher levels of National Security Vetting.
Grade: Other
NPS Pay Band: 3 National
Post Type: Fixed Term
Duration of appointment: Up to 12 months
Working Pattern: Full Time
Role Type: Administration / Corporate Support
Will the successful applicant have line manager responsibilities? Yes
Overview of the job
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.
Summary
The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.
The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations.
Responsibilities, Activities & Duties
Management Support
* Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
* Preparation and collation of documentation for a variety of purposes.
* Maintenance of Divisional, functional or cluster Registers.
* Collection and distribution of monies to/from Imprest, and maintenance of related records.
* Act as Vetting Contact Point for the relevant division, function or cluster.
* Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders.
* Attend meetings and events to represent the relevant Business Manager.
Health, Safety & Fire
* Ensure timely reporting of problems with the building(s) to facilities contractors.
* Undertake and co-ordinate health and safety risk assessments.
* Act as Cardinus Assessor, First Aider and Fire Warden.
Effectively Manage and Develop staff
* Provide effective management and leadership to the team.
* Manage staff development and attendance.
* Support recruitment activity for relevant posts.
Enhance your own performance
* Manage own resources and take responsibility for own professional development.
* Liaise with staff to receive, collate and analyse information.
The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or Welsh.
Behaviours
* Changing and Improving
* Making Effective Decisions
* Delivering at Pace
* Managing a Quality Service
* Developing Self and Others
Technical requirements
* NVQ Level 2 or equivalent.
* GCSE Grade A-C in English and Maths (or equivalent).
* IT Skills; Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent).
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working.
The MoJ offers a range of benefits, including annual leave and pension.
All candidates are subject to security and identity checks prior to taking up the post.
As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills.
This job is broadly open to nationals of the Republic of Ireland, Commonwealth countries, and other eligible groups.
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