Description Job Description Are you an organised individual, looking to work in a fast paced, high level Business Support role? We are currently recruiting for an Assistant Business Manager to work in the Major Projects Directorate Business Support Team to support the continuous innovation and strong core values of Transport Scotland in an everchanging and exciting environment. The main role of the Assistant Business Manager is to work closely with the Director, Business Manager and Senior Management Team (SMT) and build strong relationships with staff across the Directorate to help deliver a professional and efficient business support service, and play a critical role in the management of risk at directorate level, which is under regular scrutiny of the DG and Permanent Secretary and the Minister for Transport. The current structure of the Major Projects Director team is the Director or Major Projects, a B2 Business Manager and this role. The Directorate is responsible for the design, development, procurement, and construction of major trunk road improvement projects across Scotland. This includes the planning and execution of large-scale transportation infrastructure projects such as road upgrades, expansions, and bridge constructions. The Directorate works closely with various stakeholders, including government agencies, local authorities, private contractors, and design consultants, to ensure project alignment and successful outcomes. It conducts feasibility studies, risk assessments, and environmental impact evaluations to guide decision-making. Additionally, the Directorate monitors project progress, budget adherence, and quality standards to ensure timely and satisfactory delivery. It also leads procurement and contract management for Transport Scotland, contributing to the goal of becoming a Centre of Excellence in major project delivery. Responsibilities Provide high level executive, administrative and business support to the Director of Major Projects, by arranging travel, diary and managing the inbox for the Director, and other senior staff when required. Ensure effective storage of emails in line with business needs; Provide the ‘day to day’ business support to the Business Manager and wider Directorate. Support the Business Manager in monitoring the Directorate corporate correspondence performance and providing resilience when required; Lead responsibility for the commissioning, scrutiny and issuing of the directorates Senior Management Team papers. Co-ordinate and oversee directorate input to TS corporate, Ministerial and wider SG requests for information and actions. Ensure that the directorate always provides quality, timely and cohesive responses. Support the Director by tracking the development of such briefings, papers, Ministerial correspondence, PQs and FOIs to ensure good governance and decision-making. Act as the gate keeper and primary point of contact for the Director, strategically managing the Director’s commitments and calendar. This includes the screening and monitoring of inboxes on a daily basis, progressing decisions, assigning tasks on behalf of the Director and, where appropriate, flagging and escalating queries to the Business Manager/Director. Provide support to the Directorate’s Correspondence Teams in the co-ordination and preparation of responses to correspondence received. Process and manage Easebuy and EPC payments for the directorate, provide suggestions of how to manage lowering our EPC usage and report monthly to the business manager and Director. Working with the Business Manager to identify, anticipate and prepare information requirements for the Director ahead of meetings, appointments and presentations. Additionally, liaising with officials across the Directorate, agency and wider government to ensure the follow-up and actioning of requests for information, reports and correspondence. Deputise for the Business Manager and take forward ad hoc administrative tasks when required. Responsibilities Success Profiles Technical / Professional Skills: Adaptability to change (W) Data and insight (A) You can find out more about the skills required here: ODP Competency Framework Behaviours: Managing a quality service Making effective decisions Changing & Improving Seeing the big picture You can find out more about Success Profiles Behaviours, here: Behaviour levels - Success profiles: candidate guide - gov.scot How to apply Apply online, providing a CV and Supporting Statement of no more than 1500 words which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above. If invited for further assessment, this will consist of an interview and in-tray exercise. Assessments are scheduled for w/c 14th April however this may be subject to change. Qualifications About Us Transport Scotland is the national transport agency, seeking to deliver a safe, efficient, cost-effective and sustainable transport system for the benefit of the people of Scotland. Transport Scotland is accountable to Parliament and the public through Scottish Ministers, with a budget of around £3.9 billion per year. Transport is a vital feature of the Scottish Government's focus on increasing sustainable economic growth, and transport investments and policies have major impacts on the economy, people, and the environment. The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles. Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland. We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer. As part of the UK Civil Service, we uphold the Civil Service Nationality Rules. Working Pattern Our standard hours are 35 hours per week. We offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for, please contact us. Location This post is based in Glasgow or Edinburgh, with hybrid working in line with current Transport Scotland policies. You will be expected to be office based twice per week, pro rata. Equality Statement We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation. Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them. Further information Find out more about our organisation, what we offer staff members and how to apply on our Careers Website. Read our Candidate Guide for further information on our recruitment and application processes. If you require any further information please contact Rebecca Sinclair - rebecca.sinclairtransport.gov.scot