Birmingham, Bristol, Cardiff, Leeds, Manchester, Nottingham, Swindon Job Summary The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government’s office estate. We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team. Representing the best covenant in the UK – His Majesty’s Government – we are leading transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme, as well as delivering modern, cost-effective real estate service solutions. Innovation and progress are at the heart of our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. And we’re dedicated to becoming a leading, inclusive employer both in the external market and throughout the Civil Service. Our strong emphasis on Equity, Diversity, and Inclusion (EDI) is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces. Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction. The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do. To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ community. Job Description Reporting to both the HR Systems and Data Lead and the Pay and Reward Lead in GPA’s HR team, the successful candidate will be responsible for the preparation, analysis and presentation of HR data to inform decision making across the GPA. They will support the further development of our HR systems through project and technical support as we work to streamline processes and drive automation as these systems mature and change. A key element of the role is also to provide support to the Pay & Reward Lead in resolving pay issues, providing data analysis and MI reports, including leading the modelling for pay awards and gender/ethnicity pay gap reporting. As the HR Data Analyst, you will be responsible for: Working with the HR team to identify the people data requirements for the GPA. Increasing the visibility and understanding of HR analytics by identifying opportunities to improve and simplify reports and processes, deploying automation where possible. Aggregating and analysing monthly data from the payroll system SOP and the HR system ESC. Ensuring employee data remains accurate and is handled in accordance with GDPR legislation, especially when used across multiple systems/providers. Providing system support, training and problem resolution in relation to all HR systems. Supporting HR system implementations, integrations and user acceptance testing. Creating and maintaining user guides and training materials for HR systems. Supporting HR process reviews and optimisation including new system or functionality implementations. Reporting to both the HR Systems and Data Lead and the Pay and Reward Lead in GPA’s HR team, the successful candidate will be responsible for the preparation, analysis and presentation of HR data to inform decision making across the GPA. They will support the further development of our HR systems through project and technical support as we work to streamline processes and drive automation as these systems mature and change. A key element of the role is also to provide support to the Pay & Reward Lead in resolving pay issues, providing data analysis and MI reports, including leading the modelling for pay awards and gender/ethnicity pay gap reporting. As the HR Data Analyst, you will be responsible for: Working with the HR team to identify the people data requirements for the GPA. Increasing the visibility and understanding of HR analytics by identifying opportunities to improve and simplify reports and processes, deploying automation where possible. Aggregating and analysing monthly data from the payroll system SOP and the HR system ESC. Ensuring employee data remains accurate and is handled in accordance with GDPR legislation, especially when used across multiple systems/providers. Providing system support, training and problem resolution in relation to all HR systems. Supporting HR system implementations, integrations and user acceptance testing. Creating and maintaining user guides and training materials for HR systems. Supporting HR process reviews and optimisation including new system or functionality implementations. Person specification With a proven track record in managing and delivering high quality, accurate and timely management information you will be confident in producing analysis and reports from complex data and translating this effectively for internal and external stakeholders. You’ll need strong communication skills and a solution-oriented mindset, with the ability to troubleshoot and resolve issues and upskill others across the team. High attention to detail and accuracy is essential given the nature of the role, and you will be able to work to conflicting priorities and deadlines, managing your time effectively to provide an efficient service. Essential Criteria Experience & technical skills Advanced MS Excel skills. Data analysis and modelling experience. MI reporting experience. Experience of working with Management Information systems. Desirable Criteria Knowledge of SOP payroll. Knowledge of ServiceNow HRSD. Qualifications & Accreditations Desirable criteria: Level 5 CIPD. Willing to work towards Chartered MCIPD. We encourage applications from people from all backgrounds and aim to have a workforce that represents the communities and wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and well-being and aim to create a sense of belonging in a workplace where everyone feels valued. The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy. Behaviours We'll assess you against these behaviours during the selection process: Managing a Quality Service Making Effective Decisions Changing and Improving Delivering at Pace Technical skills We'll assess you against these technical skills during the selection process: Customer Perspective Commercial Acumen Property Market Knowledge Innovation Specialist Desktop Exercise Alongside your salary of £35,175, Government Property Agency contributes £10,190 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Generous annual leave Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills. The sift is due to take place week commencing 11th November 2024. As part of the application process, you will be asked to include a CV and a 750-word personal statement. The personal statement should then align with the person specification. Applicants successful at sift will be invited to interviews, which are due to take place week commencing 25th November 2024 in the Bristol office. You must be willing to travel to any of the GPA locations for your interview. If you are unable to attend a face to face interview due to extenuating circumstances, we advise that you reach out to the recruitment admin team to find out if alternative means can be arranged prior to submitting your application. At interview, applicants will be scored against 4 behaviours - Managing a Quality Service, Making Effective Decisions, Changing and Improving, and Delivering at Pace. Interview questions will be a blend of Behaviour, Experience, Strength and Technical (core skill) questions. There will be a 30 minute desktop exercise immediately prior to, or after, the interview. GPA policy is for interviews to be held face to face, with virtual interviews only by absolute exception. The date and location will be confirmed if you are invited to interview. If you feel this will be a problem for you, please contact recruitmentgpa.gov.uk to discuss prior to submitting your application. Reasonable Adjustment If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. If you need a change to be made so that you can make your application, you should: Contact Government Recruitment Service via gparecruitment.grscabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs. Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional. Further Information If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section. Please note: in addition to the standard pre-employment checks for appointment into the Civil Service, all candidates must also obtain National Security Vetting at Counter Terrorist Check (CTC) clearance level for this vacancy. You will normally need to meet the minimum UK residency period as determined by the level of vetting being undertaken, which for CTC is 3 years UK residency prior to your vetting application. If you have any questions about this residency requirement, please speak to the vacancy holder for this post. Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting A reserve list may be held for a period of 12 months from which further appointments can be made. Any move to GPA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk If successful and transferring from another Government Department a criminal record check may be carried out. In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grscabinetoffice.gov.uk stating the job reference number in the subject heading. New entrants are expected to join on the minimum of the pay band. Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government. This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window). Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact Name : Esther Burke Email : esther.burkegpa.gov.uk Recruitment team Email : gparecruitment.grscabinetoffice.gov.uk Further information If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact HRgpa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here to visit Civil Service Commission