Job Description
Contract Type: Permanent Full-time, 36 hours per week
Closing Date: Sunday 23rd March
Interview Date: Wednesday 9th April
You will be responsible as part of a team for Clerical/Reception Office practice and procedures.
Requirements
4 National 5s or equivalent - including English and numeracy subjects.
Before confirming appointment you will be required to obtain Basic Disclosure from Disclosure Scotland.
Responsibilities
1. Assist with Bank Account; reconciliation, monitoring of transactions, fund movement, and preparation of reports.
2. Assist with Financial Analysis; input/output and preparation of reports.
3. Assist with Complaints system; processing action and responses.
4. Assist with the use of Oracle to process invoices and raise debtors accounts through Ash.
5. Assist with completion of quarterly VAT return to HMRC.
6. Assist with Recruitment and Payroll processes.
7. Assist with checking and recording of incident report forms.
8. Assist with research for management for the preparation of reports, procedures, and policies.
9. Assist with Freedom of Information; development and maintenance of systems and procedures, compliance, enquiry response, and training.
10. Assist with System and Procedures: (financial and documentation) development and maintenance.
11. Assist with Inventories; maintenance of records.
12. Assist with Insurance; maintenance of records and processing of claims.
13. Assist with Data Protection; development and maintenance of systems and procedures, compliance, enquiry response, and training.
14. Assist with Concession Scheme for the Company; enquiry response, training, development, and maintenance of records and databases.
15. Assist with PRS and PPL Returns.
The Individual
Required to work in a team environment.
Self-motivated.
Written and verbal communication for dealing with staff and public enquiries.
Flexible approach to work priorities.
Previously worked in a clerical role with documentation processing.
Financial/administration experience of data gathering and analysis.
Microsoft Office experience.
Sound working knowledge of word processing and spreadsheet applications.
Ability to present issues clearly.
Ability to multitask.
Excellent time management and organisational skills.
Ability to cope under pressure.
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