Job summary This is an exciting opportunity to join the Renal Secretariat team as a Specialty PA to support our well established team at the City Hospital. Working as part of a team the post-holder will provide a high quality administrative service to consultants and their teams. You will be a conscientious and enthusiastic team player with excellent organisational and communication skills, and be well motivated and reliable. 15 Hours per week. Please refer to the job description and person specification attached to the advert for the full details of the vacancy. Main duties of the job You will be a conscientious and enthusiastic team player with excellent organisational and communication skills and be well motivated and reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will be able to work as part of a team to ensure the smooth running of a busy department. Accurately transcribe clinical letters using BigHand, producing high quality work within defined deadlines. About us The Specialty PA is an integral part of the Renal team. We offer a wide range of care and pride ourselves on our efficient and quality service. We have a management team that is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to encourage developments in line with Trust policy and working in new ways. We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team. Date posted 22 April 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum pro rota Contract Permanent Working pattern Part-time Reference number 164-7051713-A Job locations Renal Department, City Hospital Hucknall Road Nottingham NG5 1PB Job description Job responsibilities To manage Advice & Guidance requests Accurately transcribe clinical letters using Bighand, producing high quality work within defined deadlines. Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines Establish and maintain admin systems/databases Dealing with incoming mail, results/reports management Attending/organising meetings, take minutes. Ensure RTT patient data quality is accurate. Key point of contact for consultant Dealing with consultant queries/visitors, managing consultant diary. Telephone calls inbound/outbound relating to patients specific care, in a confidential manner. Typing of clinical letters, as required. Adding patients to a waiting list for procedures. Job description Job responsibilities To manage Advice & Guidance requests Accurately transcribe clinical letters using Bighand, producing high quality work within defined deadlines. Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines Establish and maintain admin systems/databases Dealing with incoming mail, results/reports management Attending/organising meetings, take minutes. Ensure RTT patient data quality is accurate. Key point of contact for consultant Dealing with consultant queries/visitors, managing consultant diary. Telephone calls inbound/outbound relating to patients specific care, in a confidential manner. Typing of clinical letters, as required. Adding patients to a waiting list for procedures. Person Specification Education Essential OCR text processing or equivalent 5 GCSE qualifications, grade C/4 or above Desirable NVQ level 2/3 in Business Administration Experience Essential Previous or current admin experience Previous typing experience Knowledge of Medical Terminology Electronic diary management. Desirable Previous NHS work knowledge of NUH computer systems Knowledge of 18-week RTT policy and experience Communication and Relationship Skills Essential Clearly and accurately convey information verbally gathered from both verbal and documented reports Able to communicate with a wide range of patients and healthcare professionals at different levels of seniority, maintaining confidentiality, sensitivity and empathy Analytical and Judgement Skills Essential Able to use judgement to make decisions in order to solve problems/enquiries Ability to prioritise workload and use own initiative Planning and Organisation Skills Essential Demonstrates an ability to organise own work schedule Works within prescribed deadlines while maintaining attention to detail and accuracy Person Specification Education Essential OCR text processing or equivalent 5 GCSE qualifications, grade C/4 or above Desirable NVQ level 2/3 in Business Administration Experience Essential Previous or current admin experience Previous typing experience Knowledge of Medical Terminology Electronic diary management. Desirable Previous NHS work knowledge of NUH computer systems Knowledge of 18-week RTT policy and experience Communication and Relationship Skills Essential Clearly and accurately convey information verbally gathered from both verbal and documented reports Able to communicate with a wide range of patients and healthcare professionals at different levels of seniority, maintaining confidentiality, sensitivity and empathy Analytical and Judgement Skills Essential Able to use judgement to make decisions in order to solve problems/enquiries Ability to prioritise workload and use own initiative Planning and Organisation Skills Essential Demonstrates an ability to organise own work schedule Works within prescribed deadlines while maintaining attention to detail and accuracy Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Nottingham University Hospitals NHS Trusts Address Renal Department, City Hospital Hucknall Road Nottingham NG5 1PB Employer's website https://www.nuh.nhs.uk/ (Opens in a new tab)