2.1 We are looking for a committed and enthusiastic Administrative Assistant, with a flexible approach to work and a personable and compassionate attitude to support our SEN department on a fixed term basis. You will provide support to the Assistant Headteacher SENCO and the Assistant SENCO. 2.2 The SEN Administrative Assistant is accountable to the SEN Assistant Headteacher SENCO and undertakes particular duties as they may reasonably direct from time to time. 2.3 The SEN Administrative Assistant is responsible for supporting the SEN Department with all administrative tasks and for ensuring accurate and up to date record-keeping. Key Areas of Responsibility 3.1 EHCP Reviews Coordinate the annual review process for all students with an EHCP (Educational Health Care Plan) Secure input from teachers and relevant professionals and complete all necessary preparation before the review meeting Make all arrangements for the review meeting, including scheduling and booking rooms Attend the meeting and take minutes Complete all necessary administrative tasks following the EHCP review meeting 3.2 Access Arrangements Coordinate and deliver all administrative responsibilities in relation to exam access arrangements for students with SEND. Liaising with parents, arranging and collating the results from assessments. Liaising with JCQ (Joint Council for Qualifications) Managing the examination timetable and ensuring that the appropriate access arrangements are in place. General Administration Communication with parents, pupils and teachers – via telephone, email and in person. Liaising with teaching staff, disseminating and collating student information Working with the Director of Lower School and the Learning Coordinator for Year 7 regarding new intake students, collating SEN information and arranging visits to primary schools as required. Liaising with external agencies and organising referrals Monitoring the Assistant Headteacher SENCO email account and actioning as appropriate. Managing the diary of the Assistant Headteacher SENCO. Ensure accurate record-keeping through the effective use of school management information systems and administration platforms in accordance with GDPR and school policies. Accurate, timely and efficient filing of student records. Ordering supplies for the SEN department in accordance with financial procedures. 3.4 Other duties Supporting students on a daily basis within the SEN department as required, covering for other members of staff where necessary. To complete two 30-minute lunch duty slots per week (this is standard for all support staff AccountabilIities 4.1 You are responsible to the Headteacher, the Leadership Team Member with responsibility for your Department (Assistant Headteacher – SENCO). 4.2 You are required to: Undertake all reasonable precautions to safeguard the health and safety of students and staff at all times. Ensure that all students are treated fairly, consistently and with respect, that opportunities for reinforcing positive self-images are sought, that gender and race discrimination are actively discouraged. Encourage an environment and ethos which underpins and enhances students; learning and rewards students; achievements. Take active responsibility for formulating fair and consistent standards of discipline and follow up concerns according to the school’s procedures EQUALITIES Be aware of and support school policies that promote equality within and beyond the school community. HEALTH AND SAFETY Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection; and report all concerns to an appropriate person. DISCLOSURE & BARRING SERVICE This post is classed as having a high degree of contact with children or vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974. An enhanced disclosure will be sought through the Disclosure and Barring Service as part of the pre-employment checks. Safeguarding Children and Safer Recruitment 8.1 You will ensure that child protection and the safeguarding of students are given the highest priority at all times. 8.2 The Saint John Henry Newman School is committed to safeguarding and promoting the welfare of children and young people as required under the Education Act 2002 and expects all staff and volunteers to share this commitment.