Veterinary Medicines Directorate Administrative Officer Working pattern: Flexible working, Full-time, Part-time The Veterinary Medicines Directorate (VMD) is an Executive Agency of the Department for Environment, Food and Rural Affairs (Defra) and is responsible for ensuring the safety, quality, and efficacy of veterinary medicines in the UK. We have vacancies for Administrative Officers The Veterinary Medicines Directorate (VMD) is the regulator and policy lead responsible for issues concerning the authorisation, use, and manufacture of veterinary medicines in the UK. Our aim is to protect public health, animal health, and the environment, and promote animal welfare by assuring the safety, quality and effectiveness of veterinary medicines. We are looking to fill at least two AO roles to support these aims. However, we will maintain a reserve list of successful candidates, which we may call upon if other AO roles become available in the VMD. AO roles do not require specialist skills or knowledge of a particular subject. As an AO, you will be involved in many diverse and interesting tasks to support internal colleagues and external stakeholders. Most tasks are likely to be routine and repetitive with some scope for discretion and initiative. These tasks will be performed within the business area to which you are assigned. Your main duties may include: data entry maintaining and updating records and databases ensuring the integrity of the data held within them. liaising with external stakeholders monitoring shared mailboxes, answering queries or directing questions to the appropriate individual / team. working collaboratively with internal colleagues; providing administrative support to ensure the timely progression of work. carrying our tasks within a clear framework and in accordance with standard guidelines and procedures. arranging meetings and taking notes, organising refreshments, and supervising external attendees whilst on-site. calendar / diary management of senior colleagues. creating and maintaining desk instructions and guidance in line with our quality management system. complying with ISO 27001 (information security) standards, GDPR, and record management requirements. act corporately meeting the corporate objectives set by the VMD. When carrying out these duties, job holders will apply established principles, methods, and precedents to ensure consistency and accuracy in the progression of work. Experience required: Were looking for you to have: experience of working under pressure in a target-driven environment. the ability to learn how to use bespoke in-house IT systems, including updating, searching and performing routine tasks on a database. proficiency in the use of Microsoft Office 365 packages, particularly Microsoft Teams, Word, Excel, PowerPoint, and Outlook. the ability to interpret information and process it according to standard guidelines and procedures. experience of providing administrative support in a business environment, or the ability to demonstrate that you are a quick learner. Were looking for someone that: has good English language skills, both oral and written has a positive and flexible approach to their work and can effectively organise and prioritise their workload is comfortable asking questions and seeking clarification, when needed. can create and maintain relationships with internal and external stakeholders. You must make your application via the apply button below, this takes you directly to the Civil Service Jobs website where you will find a full job description including salary details. The closing date for applications is 21 October 2024. The Veterinary Medicines Directorate is an Equal Opportunity employer. No Recruitment Agency, Newspaper or Publication calls please.