Summary
White & Co Solicitors are seeking a Legal Secretary junior to join their well established and expanding law firm. As an apprentice you will be working in all aspects of family law to support with general office duties and responsibilities, Ideal candidates will have a strong office admin background and strong typing abilities.
Wage
£12,646.40 a year
Training course
Business administrator (level 3)
Hours
Monday to Friday 9am- 5:15pm
38 hours a week
Possible start date
Monday 17 March
Duration
1 year 3 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
* To prepare correspondence and documents through audio typing and word processing
* To administer filing which will include daily filing and the opening and closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual
* To prepare mail and enclosures for despatch
* To arrange for all copying to be done, in person if in the office junior is not available to undertake the task
* To make appointments, arrange meetings and to maintain an up to date diary for their principal
* To prepare the Conference Room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting
* To provide refreshments when asked to do so
* To provide support to other secretaries as required
* To provide guidance to junior and temporary secretaries when required to do so
* To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care
* To undertake any specific training when required to do so and overall to have a responsibility to self-development
* To ensure the confidentiality of all the firm’s and client’s documentation and information
Where you’ll work
51 ALEXANDRA STREET
SOUTHEND ON SEA
SS1 1BW
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
RM TRAINING (UK) LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* Level 3 Business Administrator Apprenticeship Standard
* All training is conducted at the employer's site with a face-to-face skills coach
* Employer-led detailed off the job training
Requirements
Essential qualifications
GCSE in:
* English (grade 4-9)
* Maths (grade 4-9)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* Attention to detail
* Organisation skills
* Administrative skills
* Typing Skills