Bootle Job Summary Health and Safety Executive (HSE) is the independent regulator for work-related health and safety. We act in the public interest to reduce work-related illness, death and serious injury across Great Britain’s workplaces. Our regulatory responsibilities cover a range of industries across Great Britain from the smallest microbusinesses right up to major global companies who manage high hazard facilities. HSE is an executive non-departmental public body, part of the civil service, and sponsored by the Department for Work and Pensions. More details can be found on our website: http://www.hse.gov.uk We employ around 3,000 people at 30 locations across Great Britain and face a unique public sector challenge by the variety of people we need to employ. The benefits that our work brings to business, workers and the UK economy are clear. Improved health and safety risk management protects workers and translates into reduced sickness absence, lower healthcare and welfare costs, and better productivity. Job Description The Procurement Unit aims to provide commercial focus in the procurement service it provides to the organisation and to implement a more consistent approach to managing strategically important contracts in accordance with the Government Commercial Function principles to help us meet the challenges we face and support the business in delivering its regulatory and commercial functions. To Achieve This We: Deliver a centralised requisitioning and procurement function which, includes raising non-catalogue requisitions, sourcing, tendering and contract letting; Provide a contract management function for HSE’s central services contracts; managing both the contractual arrangements and supplier relationships; Provide support to Science Directorate in relation to its sales/commercial contracting opportunities; Oversee a Contract Management structure and approach which ensures that high value and strategic contracts are effectively managed in accordance with Government Commercial Function principles; The primary purpose of this job role is to deliver a contract letting and procurement function and manage one or more of the central services contracts. We provide external contracts that provide value for money and are managed to deliver greatest operational effect in accordance with Government Commercial Function activities; We document policies, processes and methodologies for commercial activities; Ensure Service Levels, Service Standards and Key Performance Indicators within contracts are accurately measured and are met consistently to ensure effective service delivery. Key Responsibilities; Line management responsibility – 2 direct reports based in Bootle; Manage end-to-end procurement and contract letting processes in accordance with the relevant Procurement Regulations; Manage compliance to formal contract provisions for one or more of the central services contracts and maintain relationships with the suppliers; Provide support to Science Directorate in relation to its sales/commercial contracting opportunities Support internal stakeholders in all aspect of the contract letting process including pre-market engagement; developing procurement strategies; developing statement of service requirements and evaluation approaches ensuring the timely re-competition and extension of contracts to support business requirements; Manage the procurement process, supporting stakeholders throughout the negotiation process; Manage supplier performance and conduct service reviews for central service contracts; Oversee the administration process of contracts and supplier management, including liaison with stakeholders and HSE business representatives as required; Updating the supplier and contract database; Providing general advice on the contracts, suppliers and processes in place; Support stakeholders in managing the compliance to the formal contracts with the external suppliers; Support the management of a contracts register for all HSE contracts. The Procurement Unit aims to provide commercial focus in the procurement service it provides to the organisation and to implement a more consistent approach to managing strategically important contracts in accordance with the Government Commercial Function principles to help us meet the challenges we face and support the business in delivering its regulatory and commercial functions. To Achieve This We: Deliver a centralised requisitioning and procurement function which, includes raising non-catalogue requisitions, sourcing, tendering and contract letting; Provide a contract management function for HSE’s central services contracts; managing both the contractual arrangements and supplier relationships; Provide support to Science Directorate in relation to its sales/commercial contracting opportunities; Oversee a Contract Management structure and approach which ensures that high value and strategic contracts are effectively managed in accordance with Government Commercial Function principles; The primary purpose of this job role is to deliver a contract letting and procurement function and manage one or more of the central services contracts. We provide external contracts that provide value for money and are managed to deliver greatest operational effect in accordance with Government Commercial Function activities; We document policies, processes and methodologies for commercial activities; Ensure Service Levels, Service Standards and Key Performance Indicators within contracts are accurately measured and are met consistently to ensure effective service delivery. Key Responsibilities; Line management responsibility – 2 direct reports based in Bootle; Manage end-to-end procurement and contract letting processes in accordance with the relevant Procurement Regulations; Manage compliance to formal contract provisions for one or more of the central services contracts and maintain relationships with the suppliers; Provide support to Science Directorate in relation to its sales/commercial contracting opportunities Support internal stakeholders in all aspect of the contract letting process including pre-market engagement; developing procurement strategies; developing statement of service requirements and evaluation approaches ensuring the timely re-competition and extension of contracts to support business requirements; Manage the procurement process, supporting stakeholders throughout the negotiation process; Manage supplier performance and conduct service reviews for central service contracts; Oversee the administration process of contracts and supplier management, including liaison with stakeholders and HSE business representatives as required; Updating the supplier and contract database; Providing general advice on the contracts, suppliers and processes in place; Support stakeholders in managing the compliance to the formal contracts with the external suppliers; Support the management of a contracts register for all HSE contracts. Person specification Essential skills and criteria; Experience of Contract negotiation; Ability to work as part of a team and use initiative to deliver outcomes; Experience of managing an end-to-end process whilst ensuring compliance and adhering to set guidelines; The ability to persuade, influence and negotiate with internal and external stakeholders both written and oral Qualifications The successful candidate will be expected to be CIPS qualified, or willing to work towards achieving CIPS qualification. Behaviours We'll assess you against these behaviours during the selection process: Delivering at Pace Making Effective Decisions Communicating and Influencing Working Together Alongside your salary of £36,235, Health and Safety Executive contributes £10,497 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity We invest in our people with; Competitive rates of pay Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 28.97%, far more than in the private sector. Family friendly policies and working hours to help balance your home life and career Carer friendly policies to help create a supportive working culture 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave Parental leave benefits As a member of HSE you will gain access to a wide range of fantastic benefits that you can take advantage of such as the Cycle to Work Scheme, E-Gift Cards and Vouchers via our partner EdenRed. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Application: As part of your application form you will be invited to complete your CV outlining your skills, qualifications and experience relevant to the role. Please note your CV will be for information purposes only and you will not receive a score for this. You will also need to complete a personal statement (no more than 750 words) which demonstrates how you meet the essential skills and criteria listed within the person specification. Application Guidance: Please access the following link for guidance on how to apply and how to complete a personal statement https://www.civil-service-careers.gov.uk/how-to-apply/ Sift Information: At Sift you will be assessed on your personal statement. The sift will take place during week commencing 18th November 2024. Interview Information: At interview, you will be assessed against the behaviours detailed within the job advert as well as your experience. Interviews will take place during week commencing 2nd December 2024. AI Tools & Platforms During the application process candidates are allowed to utilise AI (artificial intelligence) platforms and Tools to support them in writing their Behaviours, CVs and Personal Statements. However, all information submitted must be factually accurate. This includes presenting the ideas and experience of others, or those generated by artificial intelligence, as your own. All presented information will be assessed at the Interview Stage. Further Information Please note that a Reserve List will be held for the period of up to 12 months. Sponsorship This role is not open to application from those who will require sponsorship under the points based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn. It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached HSE Terms and Conditions document. The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy. HSE is proud to be a part of the Disability Confidence Scheme (DCS). As a Disability Confident employer, we positively welcome applications from disabled people. We are committed to making workplace adjustments to ensure anyone can participate in the recruitment and selection process. We offer a guaranteed interview scheme for all disabled applicants who provide evidence of meeting the minimum requirements necessary for the post. If, during the application or interview process, you require any assistance due to a disability or a medical condition, please contact us at the email address below to discuss how we can support you. For example if you have a disability, and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: hr.resourcing-teamhse.gov.uk If successful in securing your role, HSE can provide suitable workplace adjustments to support you throughout your career with HSE. Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at here Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further; Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact : Name : Fran Davies Email : tendershse.gov.uk Recruitment team Email : hr.resourcing-teamhse.gov.uk Further information If you believe that Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition have not been met, you can raise a complaint by emailing: HR.Resourcing-Teamhse.gov.uk or by writing to HSE at the following address: HR Resourcing Team, 2.3 Redgrave Court, Merton Road, Bootle, Merseyside, L20 7HS. If you are not satisfied with the response you receive from the Department, you can contact Civil Service commissioners: https://civilservicecommission.independent.gov.uk/code/civilservicecodecomplaints/