The role advertised is a part-time (18.75hrs) Access to Records Coordinator (band 4) role working in the IG Team at Brighton General Hospital along another Access to Records Coordinator.
The post-holder will co-ordinate and manage Access to Health Records requests maintaining confidentiality at all times, maintain a database of requests and ensure the Trust meets its required response times.
These subject access requests (SARs), and other requests for personal information, must be managed in a strict process to ensure the Trust meets its legal obligations under the UK General Data Protection Regulation, Data Protection Act and the common law duty of confidentiality. The Trust received over 1800 requests in 2023/24.
The role also includes other administrative tasks to support the IG function within the Trust, such as managing multiple mailboxes, providing basic IG advice and guidance to queries and providing training.
The IG Team strive to support staff across the organisation with all areas of IG and data protection, to ensure the Trust processes personal data
appropriately and securely and ensure patients right of access is correctly upheld.
Co-ordinate requests for information under the Access to Health Records procedure ensuring statutory obligations and Trust policies are met.
Provide general administrative functions and support to the Information Governance team.
Use of initiative and judgement as to which information it is appropriate to impart to others, either internally or from external organisations.
Carry out word processing as required in a professional format including preparation of reports, minutes, presentations and drafting response as and when required.
Implement administrative procedures and take initiative to propose changes to working practices to effect improvement.
Responsible for compiling and circulating agendas and papers, taking minutes and transcription of minutes for meetings as required within agreed timescales and Trust protocols.
Planning and organisation of own time, making decisions on prioritisation of workload.
Maintain an efficient filing system, archiving and disposing as appropriate to Trust policy and maintaining an up-to-date contacts list/address book.
Assist patients and public in a sensitive and caring manner during incidental contacts.
This advert closes on Monday 31 Mar 2025