Our Legal Team is seeking a Legal Cashier (28 hours a week) to join our rapidly expanding team. The Legal Cashier will be responsible for managing the financial operations of the Legal Services team, ensuring adherence to SRA Accounts Rules, and supporting the legal team with efficient financial processes and accurate accounting.
Our ideal candidate should be qualified or experienced in Legal finance, though training will be provided. Memberships with the Institute of Legal Finance and Management (ILFM) is also desirable.
Key Responsibilities
Daily Tasks:
* Perform bank reconciliations for all accounts (currently, the office account and client account).
* Periodically check the bank for received funds and notify the Legal Team promptly. Post the transactions to the ledger as soon as possible.
* Notify the COFA (Compliance Officer for Finance and Administration) of any potential breaches of SRA Accounts Rules.
* Address payment or receipt queries with all team members, including Directors, ensuring compliance with SRA Accounts Rules.
* Ensure timely management of client account payments (following checks for cleared and sufficient funds) and maintain accurate ledger postings.
* Oversee office account ledger postings, ensuring the correct use of nominal codes.
* Post disbursements to the office ledger for relevant matters, ensuring that costs are correctly recharged to clients.
* Ensure all invoices from HMLR and other rechargeable items are posted to the appropriate matter and split for VAT or recharged with VAT as applicable.
* Reconcile direct debit invoices to client matters.
* Manage the transfer of funds for invoices paid on account.
* Ensure accurate and correct maintenance of ledger postings.
* Process payments by card.
Weekly Tasks:
* Review unallocated client funds and office credits. Investigate any discrepancies and arrange for the return of funds to the sender within the agreed timeframe.
* Monitor unpresented cheques and take appropriate action.
Monthly Tasks:
* Prepare month-end financial reports.
* Respond to queries from the COFA related to the reconciliation process, fully investigating and resolving any issues in a timely manner. Challenge fee earners as needed.
* Generate reports of outstanding debts and manage the transfer process.
* Attend debt recovery meetings, action necessary transfers, and coordinate client correspondence.
* Perform monthly reviews of client balances, recording and resolving any discrepancies.
* Maintain a register of all invoices issued to clients, including credit notes and voided bills.
* Create invoices for the team to review and approve, then send to clients.
Annual Tasks:
* Manage the annual SRA Accounts Rules audit.
* Serve as the main point of contact for auditors, providing necessary information and addressing any queries.
* Respond to and action any issues raised by auditors, implementing any action points required.
At Duncan & Toplis we offer flexible working arrangements through our flexible working guide, called ‘How We Work’. You can read more here.
As part of our benefits package, we also offer mental health support and time to volunteer for charitable work. These are just some of the perks of working at Duncan & Toplis.
Duncan & Toplis develop talent and encourage ambitious individuals to progress their careers and expand their professional and personal development, whilst always ensuring we put our values at the forefront of everything we do.
Seniority level
Associate
Employment type
Part-time
Job function
Administrative, Accounting/Auditing, and Legal
Industries
Legal Services
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