Job summary If you are looking for a demanding yet varied role and enjoy taking on a challenge then this could be the job for you. In return for this we offer a competitive salary with the opportunity to further develop your skills and knowledge. Please note that this post will be a fixed term contract lasting until March 2027 with the possibility of further 3-year extension. Main duties of the job We are seeking to recruit a motivated and skilled senior administrator to provide support to the Section 12/AC Approvals Office located at Northwick Park Hospital. The successful candidate will need to have excellent inter-organisational and communication skills, the ability to work to tight deadlines and to be organised and flexible enough to work under their own initiative. A good command of written English and IT knowledge including databases, MS Excel and word processing are essential for this post. Experience of statutory applications of the Mental Health Act 1983 is an essential requirement. About us Central and North West London NHS Foundation Trust (CNWL) is one of the largest non-acute trusts in the UK, caring for people with a wide range of physical and mental health needs. We have approximately 7,000 staff who provide healthcare to a third of London's population and across wider geographical areas, including Milton Keynes, Kent and Surrey. The successful applicant may have contact with patients or service users. As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings. Date posted 23 January 2025 Pay scheme Agenda for change Band Band 5 Salary £34,521 to £41,956 a year pro rata inc HCAS Contract Fixed term Duration 2 years Working pattern Part-time Reference number 333-C-HQ-0803 Job locations Northwick park Hospital Watford Road Harrow HA1 3UJ Job description Job responsibilities To advise doctors seeking Section 12/AC approval of the criteria and procedure. To scrutinize application forms against the current Criteria and Procedures agreed by the London Approval Panel. To conduct GMC, CRB, Royal College MRCPsych and CPD checks before processing approvals. To contact referees and ensure that references received are acceptable before submitting papers to the Panel members for approval. To advise doctors of relevant training courses which they need to attend in order to obtain approval. To respond verbally and in writing to doctors who have been unsuccessful in obtaining approval To encourage and advise doctors who meet the criteria to apply for approval. To provide support and advice relating to Section 12(2) issues to medical practitioners, Section 12 Advisory Panel and other agencies. To maintain the central database for the London Register of Section 12/AC doctors (currently over 2200) approved practitioners To be aware that data supplied to third parties is kept confidential and in accordance with the Data Protection Act. Job description Job responsibilities To advise doctors seeking Section 12/AC approval of the criteria and procedure. To scrutinize application forms against the current Criteria and Procedures agreed by the London Approval Panel. To conduct GMC, CRB, Royal College MRCPsych and CPD checks before processing approvals. To contact referees and ensure that references received are acceptable before submitting papers to the Panel members for approval. To advise doctors of relevant training courses which they need to attend in order to obtain approval. To respond verbally and in writing to doctors who have been unsuccessful in obtaining approval To encourage and advise doctors who meet the criteria to apply for approval. To provide support and advice relating to Section 12(2) issues to medical practitioners, Section 12 Advisory Panel and other agencies. To maintain the central database for the London Register of Section 12/AC doctors (currently over 2200) approved practitioners To be aware that data supplied to third parties is kept confidential and in accordance with the Data Protection Act. Person Specification Education and Qualifications Essential Educated to Degree/ Diploma level or equivalent qualification/s Evidence of continuous professional development Desirable Recognised qualification in the use of computer software e.g. Microsoft Word, Excel, Access. Previous Experience Essential Relevant qualification / experience plus significant Administrative experience to include Section 12/Approved Clinician Administration Experience of staff supervision Experience of working in a position with day to day contact with professionals Experience of working within the Public Sector, preferably within the NHS. Desirable Aware of Health/Social Care structures Appreciation of working practices in different disciplines eg AMHPs, psychologists. Skills and Knowledge Essential Sound understanding of the MHA 1983 and more recent legislation Sound understanding of the MH Code of Practise. Ability to manage and maintain an accurate Database accessed by Users. A comprehensive working knowledge of the use of Microsoft Office software - Word, Excel, Powerpoint and Access Ability to manage workload, and work within broad policies and procedures To be able to plan and prioritise taking into account changing needs and deadlines Diplomatic skills and the ability to handle difficult conversations Ability to work flexibly, responding rapidly to changing priorities To have excellent written and oral communication skills. To be able to communicate with professionals where English is not their first language. To have a good understanding of health and safety in the workplace. Ability to collect and prepare statistics A commitment and enthusiasm to the responsibilities to the role. Ability to work as a member of a team Ability to learn new skills and adapt to change Person Specification Education and Qualifications Essential Educated to Degree/ Diploma level or equivalent qualification/s Evidence of continuous professional development Desirable Recognised qualification in the use of computer software e.g. Microsoft Word, Excel, Access. Previous Experience Essential Relevant qualification / experience plus significant Administrative experience to include Section 12/Approved Clinician Administration Experience of staff supervision Experience of working in a position with day to day contact with professionals Experience of working within the Public Sector, preferably within the NHS. Desirable Aware of Health/Social Care structures Appreciation of working practices in different disciplines eg AMHPs, psychologists. Skills and Knowledge Essential Sound understanding of the MHA 1983 and more recent legislation Sound understanding of the MH Code of Practise. Ability to manage and maintain an accurate Database accessed by Users. A comprehensive working knowledge of the use of Microsoft Office software - Word, Excel, Powerpoint and Access Ability to manage workload, and work within broad policies and procedures To be able to plan and prioritise taking into account changing needs and deadlines Diplomatic skills and the ability to handle difficult conversations Ability to work flexibly, responding rapidly to changing priorities To have excellent written and oral communication skills. To be able to communicate with professionals where English is not their first language. To have a good understanding of health and safety in the workplace. Ability to collect and prepare statistics A commitment and enthusiasm to the responsibilities to the role. Ability to work as a member of a team Ability to learn new skills and adapt to change Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Central and North West London NHS Foundation Trust Address Northwick park Hospital Watford Road Harrow HA1 3UJ Employer's website https://www.cnwl.nhs.uk/work (Opens in a new tab)