Job summary To support the Weight Management Service (WMS) with the day to day running of the office. The team is multi-professional and supports people living with obesity. To ensure efficient and effective support is provided to the Healthy Pregnancy Team, which includes general office and administrative duties to support clinical and assistant practitioners. Main duties of the job The post holder will act as first point of contact and respond to internal and external enquiries to the department or escalate as appropriate. These will be via telephone or email. To be responsible for maintaining up to date schedules and making appointments To be responsible for the day to day running of the team e.g. stock checks, ordering stationery and diet sheets, preparing resources for groups and clinics To scan and upload patient notes to electronic records To support data collection To work independently and manage own workload within defined policies and procedures. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. About us Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff. We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work. Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future. Date posted 24 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,433 to £26,060 a year per annum pro rata Contract Permanent Working pattern Part-time Reference number 040-ACS057-0225 Job locations St Cadocs Hospital Newport NP18 3XQ Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Person Specification Experience Essential Experience of working in a Clerical / administrative capacity. Skills and attributes Essential Effective verbal and written communication skills Ability to work without direct supervision Qualifications Essential Knowledge of secretarial or administrative procedures and systems, acquired through demonstrable knowledge and experience to Vocational Level 3equivalent Person Specification Experience Essential Experience of working in a Clerical / administrative capacity. Skills and attributes Essential Effective verbal and written communication skills Ability to work without direct supervision Qualifications Essential Knowledge of secretarial or administrative procedures and systems, acquired through demonstrable knowledge and experience to Vocational Level 3equivalent Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Aneurin Bevan University Health Board Address St Cadocs Hospital Newport NP18 3XQ Employer's website https://abuhb.nhs.wales/ (Opens in a new tab)