At Clarion, our people are at the absolute heart of what we do. We’re proud that our core values of PASSION, CARE, IMAGINATION, and TRUST define the way we carry out our work across all of our exhibitions and conferences.
If you share our values and want to be a part of a successful, dynamic, and creative global business then we want to hear from you.
The Opportunity:
The Finance Administrator will provide support across Accounts Payable and Accounts Receivable to manage business as usual administrative tasks within the core business processes, as well as adapt promptly to evolving customer/supplier needs and requirements.
This will involve assisting the Transactional Finance Manager in maintaining operational efficiency by working within the company policies and standards.
The role involves ensuring compliance is upheld by both the business and its customers and suppliers.
Key Responsibilities
* Assist with manual invoice preparation and ensure timely and accurate processing during the busiest periods of the year.
* Administer and process event-related insurance documentation, maintaining compliance with company policies and standards.
* Respond promptly to customer requests for company documents, ensuring all inquiries are handled professionally and efficiently.
* Submit portal invoices to relevant platforms, ensuring accuracy and adherence to submission guidelines.
* Support core finance team members with daily administrative tasks, providing reliable coverage during periods of absence to ensure continuity of operations.
* Prepare audit backup documents and complete relevant schedules for both accounts receivable and accounts payable functions, ensuring readiness for audit processes.
* Assist the accounts payable team with managing new supplier information, including verifying and updating supplier data as required.
* Collaborate with the business to address and resolve discrepancies or missing information, ensuring timely corrections to maintain accurate financial records.
* Support the preparation of supplier reconciliations as requested by the Accounts Payable Manager, contributing to the accuracy of financial reporting.
Requirements
Knowledge, Skills and Behaviours
* Attention to Detail: Demonstrated ability to ensure accuracy and precision when processing invoices, reconciling accounts, and managing documentation.
* Strong Communication Skills: Ability to liaise effectively with customers, suppliers, and internal teams to resolve discrepancies, clarify information, and respond to requests.
* Organizational and Time Management Skills: Capable of managing multiple priorities and meeting deadlines, particularly during high-demand periods.
* Problem-Solving Abilities: Skilled in identifying and resolving discrepancies or missing information quickly and effectively in collaboration with stakeholders.
* Proficiency in Financial Systems: Confident in using financial portals, systems, and software for invoice submission, supplier management, and data processing.
* Teamwork and Adaptability: Experienced in working collaboratively with team members, stepping in to provide support during absences, and contributing to a positive and productive work environment.
About Clarion Events
Clarion Events is one of the world’s leading event organisers, producing and delivering innovative and market-leading events since 1947. ()
Clarion Events embrace diversity and equal opportunities in all that we do. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
Clarion is private equity backed and owned by Blackstone. Blackstone is one of the world’s leading global investment funds, investing capital for the long term in order to build successful, resilient businesses. ()
Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count.
Our vision is we want every one of our products to be a market leader in customer satisfaction and delight.
Benefits
* 25 days’ holiday plus bank holidays
* End of year wellbeing shutdown (closed for the last week of the year)
* Celebration day off (e.g. birthday, Diwali, Eid, etc)
* Summer Hours in August (3pm finish on Fridays)
* Helping Our World (HOW) Days – one paid day per quarter to carry out charity work
* Pension Scheme
* Private Medical Insurance
* Health Cash Plan
* Wellbeing Library (MYNDUP)
* Mentoring Programme
* Subsidised Café
* Season Ticket Loan
* Cycle to Work Schemes
* Free on-site gym and shower facilities
* Free eyesight tests
* Free flu vaccination – offered on site once a year for all employees