Job Description
Contracts and Compliance Assistant
In Office 4x a week, 1 from home
Reporting to Commercial and Contracts/Compliance Manager
My client is a leading recruitment agency, incredibly well established and has worked hard to build their network of talented, driven individuals. Day after day, they place highly skilled people in the most rewarding roles within prestigious global organisations from their offices.
The organisation has recently received Private Equity Investment and has ambitious growth plans in Europe and North America over the next five years.
The Role:
As a key member of the dynamic team, you will report directly to the Compliance Manager. This role positions you within an established and growing business and empowers you to bring fresh perspectives to their contracts processes and procedures.
Seeking an enthusiastic professional, ideally who has experience in the IT recruitment sector, eager to take a hands-on approach in developing and refining their contracts function.
Key responsibilities include:
· Overseeing the lifecycle of contract creation and management, from initial drafting to execution and completion.
· Managing contract extensions, ensuring smooth transitions from start to finish.
· Ensuring all relevant documentation is accurately updated, organised, and stored in compliance with company policies.
· Keeping the CRM system fully up to date with critical information pertaining to contractors, sales staff, compliance, and finance.
· Handling timesheet administration using RSM InTime/ARAP, including onboarding new contractors, assigning approvers, and overseeing compliance.
· Coordinating the compliance documentation process, ensuring all necessary materials are completed and stored correctly.
· Regularly updating and maintaining the compliance drive to ensure all records are current and accessible.
· Supporting contractors with IR35 assessments and reassessments, ensuring compliance with applicable regulations.
· Assisting contractors with W8 determinations and providing guidance where necessary.
· Handling contractor-related management tasks, including payment processing, compliance inquiries, and timesheet management using RSM InTime.
· Managing purchase order (PO) processes, ensuring accuracy and timely execution.
· Collaborating closely with the Compliance Manager to continuously improve internal processes and workflows.
· Assisting with the submission of timesheets and performing ongoing monthly maintenance for timesheet accuracy and compliance.
Key Skills and Experience:
· Experience in contractor management, compliance, or sales support, demonstrating a strong understanding of contract processes.
· Customer-focused mindset, with the ability to confidently handle queries through face-to-face interactions, phone calls, and written communication in a professional and responsive manner.
· Excellent organisational abilities, with proven skills in multitasking, prioritising workloads, and managing time effectively in a fast-paced environment.
· Proficient in Microsoft Office and Excel, with a keen eye for detail and the ability to produce accurate and insightful reports.
· Skilled with technology and systems, with the capacity to quickly learn and adapt to new platforms and software as needed.
If this sounds of interest, apply now!