NHS Bedfordshire, Luton and Milton Keynes Integrated Care Board
BLMK ICB is an exciting new organisation putting the needs of communities at the heart of our commissioning arrangements, by working with local partners across health social care and the third sector.
We are currently looking to recruit an enthusiastic and motivated full-time PHB Team Leader to be part of the Personal Health Budget team. The post holder will play a key role in supporting the Personal Health Budgets service across the BLMK area.
The post holder will support the PHB Manager and PHB Team in providing a strong business and administrative function, ensuring compliance with national and local policies and operating procedures.
It is a key role in the department, working with commissioners and case managers to ensure effective application and management of PHBs, delivering benefits to clients and value for money to the organisation.
The successful applicant will possess a high level of knowledge and experience in working with Microsoft Office applications/general administration duties and be able to demonstrate knowledge of Personal Health Budgets or willing to learn.Previous applicants need not apply.
Main duties of the job
The postholder is required to:
1. Responsible to the PHB Commissioning & Transformation Manager for ensuring that the team performs effectively in supporting the responsibilities of the ICB to the delivery of PHBs. This includes line management of some Administration Officers.
2. Delivering an effective and competent level of administration within the PHB team, promoting good customer service and effective working relationships. Responding to and resolving routine and specialist PHB enquiries in a pleasant and helpful manner, communicating relevant information as appropriate and escalating as required.
3. Providing financial support to the department by resolving finance/invoice queries.
4. Producing performance reports as agreed with the senior team to meet ICB and NHSE needs, and to be point of focus for FOI requests.
5. Contributing to performance improvement, supporting the senior team in identifying areas for development and contributing towards those improvements.
6. Supporting delivery and development of standard operating procedures and processes within the team, highlighting instances where these need to be reviewed or amended for continuous improvement.
7. Coordinate the PHB planning process with health professionals, client and family/carers where appropriate.
8. Monitor quarterly financial expenditure and escalate concerning or urgent issues appropriately.
9. Working with members of the team to develop and implement project data collection systems that will provide accurate and timely data.
10. Supporting the Systems Manager with ongoing improvement projects offering feedback and statistics in support of these.
11. Helping to ensure that all complaints, comments and suggestions are dealt with appropriately, in accordance with policy, escalating to the line manager when appropriate.
12. Encouraging the effective communication of information within the team.
13. Responsible for organising meetings for the department and where required taking minutes and planning any administrative work in support of this. Contributing to the preparation of correspondence and papers for these meetings as directed by the Systems Manager.
14. Responsible for accurate and timely inputting, and maintaining of data on data systems, together with the associated correspondence, ensuring standard operating procedures are applied at all times.
15. Acting as a role model for staff within the service and an ambassador to external partners.
Person Specification
Flexibility
* Ability to travel to other sites within the BLMK area.
* Able to work outside of traditional office hours on occasion.
Equality and Diversity
* Understanding of and commitment to equality of opportunity and good working relationships.
Experience/Qualifications
* Demonstrable experience of working in a large complex organisation.
* Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
* Knowledge of administrative procedures, project management or information analysis.
* Experience of line management within a busy office environment.
* Demonstrable experience in dealing with the public and dealing with sensitive and confidential information.
* Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
* Understanding of Confidentiality and Data Protection Act.
* Experience of working within the NHS. Knowledge of a personalised care approach & a working knowledge of the personal health budgets process.
Organisational Skills
* Ability to manage competing priorities in a busy and changing environment.
Communication Skills
* Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/written communication skills.
* Ability to pull together comprehensive draft reports, data and letters.
Management Skills
* Skills for managing aspects of projects ensuring they meet financial targets.
Other
* An ability to maintain confidentiality and trust.
* Professional, calm and efficient manner.
* Commitment to continuing professional development.
* Positive and flexible approach to work.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
NHS Bedfordshire, Luton and Milton Keynes Integrated Care Board
Address
NHS Bedfordshire, Luton & Milton Keynes Integrated Care Board
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