Brook Street (UK) Ltd is currently seeking a dedicated Administrative & Clerical Officer - Band 3 for our esteemed client at the Ulster Hospital.
Why join us?
* Excellent opportunities for long-term employment and career progression.
* Collaborative team environment with diverse administrative challenges.
Requirements:
* Relevant experience in administration or clerical roles.
* Strong communication and organisational skills.
* Ability to work effectively in a team environment.
Key Responsibilities:
* Administrative Support: Provide comprehensive administrative services across various settings within the Trust, ensuring efficient support to clinical and administrative teams.
* Patient Information Management: Input and extract patient data onto electronic systems (e.g., Epic, PAS) to maintain accurate records.
* Appointment Management: Select patients for appointments/admissions based on clinical priority and chronological order.
* Document Management: Scan and upload documents onto electronic systems, maintaining both electronic and manual filing systems.
* Word Processing and Reporting: Utilize computer systems for word processing and report production.
* Audit Support: Assist Team Leads in patient information checks for audits.
* Data Accuracy: Ensure patient data accuracy by actioning work queues within electronic systems.
* Training and Induction: Assist in training and induction for new staff members.
* Reception Cover: Provide cover for reception areas as needed.
* Enquiries and Advice: Handle general enquiries and provide advice within established guidelines.
* Workload Management: Prioritise workload, maintain diaries, and manage appointments.
* Communication: Develop strong communication with clinical, nursing, and administrative staff across multiple teams.
* Supervision and Task Allocation: Supervise staff and allocate tasks as appropriate.
* Team Support: Assist team members with tasks as required.
Salary and Contract Details:
* Salary: To be confirmed
* Hours: Up to 37.5 hours per week
How to Apply:
If you are ready to take on this exciting opportunity, please send your CV to Siobhan Hanna at Brook Street (UK) Ltd.
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