Summary
An exciting opportunity to join Wilson Tools as a Business Administration Level 3 Apprentice. You will develop transferable skills through supporting our HR, customer service and marketing teams on a wide variety of tasks. This is a unique position that will liaise with and assist employees and leaders across the Company.
Wage
£15,311.40 a year
Training course
Business administrator (level 3)
Hours
This role would be working on our day shift (8.00am - 4.00pm Monday to Thursday and 8.00am - 3.00pm on Fridays)
39 hours a week
Possible start date
Monday 10 March
Duration
1 year 6 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
The apprentice will learn how to:
* Assist with HR administration
* Maintain employee information on HR systems
* Coordinate the Occupational Health programme
* Coordinate training courses as required
* Uniform and safety boots ordering
* Scanning personnel information onto the digital system
* Creating general HR letters and documentation
* Creating and distributing employee communications including weekly newsletters, posters and updating TV screen slideshows
Provide General administration, including:
* Conducting DVLA driving license checks
* Coordinating MOT and servicing for company vehicles
* Event coordination, including charity initiatives
* Arranging hotels, transfers, catering and agendas for visits
* Managing the post
* Ordering office supplies
Assist with Customer Service functions, including:
* Chasing deliveries for the sales desk using shipping partner systems
* Maintaining customer master data on SAP
* Filling out supplier forms
Assist with Marketing administration, including:
* Producing regular reports using Microsoft Excel & SAP
* Assisting with customer visit coordination and execution
* Coordinating sample plates and marketing literature for sales teams
Note: This job description is not exhaustive, and the jobholder may be expected to perform other reasonable duties as and when required.
Where you’ll work
Stirling Road
South Marston Ind Estate
Swindon
SN3 4TQ
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
NEW COLLEGE SWINDON
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* One day per week would be based at New College Swindon
completing a Business Administration Level 3 Apprenticeship
* Knowledge, skills behaviours as set in the Business Administrator Standard
* On the job training in your role
Requirements
Essential qualifications
GCSE in:
* Maths and English (grade pass/4/C and above)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Customer care skills
* Problem solving skills
* Presentation skills
* Administrative skills
* Number skills
* Analytical skills
* Logical
* Team working
* Initiative