Detailed job description and main responsibilities JOB DESCRIPTION Job Title: Medical StaffingRecruitment Assistant Grade: Band 4 Responsible to: Medical Staffing Recruitment Supervisor Accountable to: Medical Staffing Manager Job Summary: To deliver an efficient and effective recruitment service for medical staff across the Trust in line with the recruitment KPIs. Responsibilities: Monitor all advertisements, job descriptions and person specifications ensuring all vacancies are using the correct templates, up to date information and are attractive to candidates. Ensure that correct and appropriate information and documentation has been uploaded on the TRAC and vacancies are advertised via the appropriate medica. Advertise all jobs electronically via TRAC and NHS jobs website. Input vacancy information into the Electronic Staff Record (ESR) and create ESR recruitment activity records to ensure vacancies upload to TRAC, NHS jobs, Find a Job UK, and any publications as required, ensuring accuracy of data and advertisement content at all times. Follow e-recruitment processes for each vacancy, providing online short listing via TRAC Jobs for the recruiting manager. Arrange interviews/tests for shortlisted candidates via TRAC, as per the instructions of the recruiting manager. Apply for references, send invite to interviews and update the recruiting manager / interview panel accordingly. Prepare and send offer letters to successful applicants, apply for CoS where appropriate and ensure occupational health clearance is received and/or occupational health assessment is attended. Apply for any further references and chase if necessary. Ensure that you are kept up to date with legislation changes or NHS Employers standards on pre-employment checks. Set up personal files with relevant information to be stored on the Human Resources Departments paper light system. Check full and accurate completion of e-DBS form in line with the levels of access determined by information received from the line manager. Advise on all terms and conditions of employment with regard to recruitment, ensuring that the procedures are carried out efficiently within the allotted timeframe. Act as a role model at all times, championing the Trusts values and continuously striving to improve the relationship between the corporate and divisional teams. Please see the attached Job Description and Person Specification for more information For further details / informal visits contact: Name Kirstie Lowe Job title Medical Staffing Recruitment Supervisor Email address Kirstie.Lowe@ouh.nhs.uk Person specification Application Form Essential criteria Maximum score 6 Good general level of education Certificate in personnel practice or equivalent level of experience GCSE grad C or above in English & Maths (or equivalent) Experience of working in a fast-paced, busy administration role Desirable criteria Maximum score 5 Previous experience of using ESR or similar database Pre-employment checking experience Microsoft Office Experience Previous experience of working in the NHS