Job Description To lead and manage the Administration Teams within Economic Growth and Development, including statutory responsibilities, Regulations and budgetary responsibilities. Provide secretarial and personal assistant support to the Head of Economic Growth and Development, administer the corporate complaints procedure, FOI requests and co-ordination of Non Planning Application Committee Reports. Responsibilities To be responsible for the leadership, management and co-ordination of the functions of the Administration Teams within Economic Growth and Development, including statutory responsibilities, Regulations and budgetary responsibilities. Provide confidential secretarial/personal assistant support to the Head of Economic Growth and Development. Administer the corporate complaints procedure and FOI requests for Economic Growth and Development. Co-ordinate, transcribe and assemble papers and reports for Council and various Committee, as required. Provide a level of research and information service for Head of Economic Growth and Development. In consultation with the Systems Manager, develop, maintain and review administrative procedures and functions within the Administration Teams. Ensure appropriate recruitment procedures are followed for all Economic Growth and Development posts. Make decisions on Administrative matters. Contributing to the effectiveness of the Service. The Individual Experience of successfully supervising others and managing performance to achieve desired outcomes. Experience of effectively prioritising work and allocation of resources. Experience of undertaking significant and sustained business process review. Recognised qualifications for secretarial studies e.g. RSA I, RSA II, SVQ 3/HNC or demonstrable equivalent experience. Effective communication skills both verbal and written Ability to effectively prioritise workloads and meet deadlines, managing conflicting priorities High level of personal initiative and ability to work with the minimum of supervision High level of accuracy in work Self-confidence Self motivated Demonstrable ability in relation to accuracy and attention to detail Demonstrable organisational skills including time management Appreciation and acceptance of, and commitment to the importance of confidentiality Ability to demonstrate good literacy and numeracy skills Flexible and adaptable Clear demonstrable commitment to customer service excellence Ability to relate well to a wide variety of people at all levels of the organisation Ability to work under pressure and to strict deadlines Willing to accept direction/ delegation Good interpersonal negotiating skills and influencing skills to effect change Approachability and willingness to help Appreciation, acceptance and commitment to the importance of confidentiality Ability to work in an open plan office Ability to work flexibly to meet the needs and demands of the service Ability to work in different offices dependent on service requirements Temporary (6 months) Closing Date: 6 September 2024 Starting Salary: £32,176 £17.07 per hour 36.25 hours per week For further information contact: Joanne Milne, joanne.milne2moray.gov.uk