Job summary To provide administrative support to the Pathology Secretarial Team at Stockport NHS Foundation Trust. This post will be based within the Pathology Secretarial Team and flexibility to work in all sections of the department will be expected on completion of training. Undertake the apprenticeship within agreed timescales. Main duties of the job Under supervision performing general clerical duties including opening and sorting mail, filing, photocopying, laminating, binding documents, sorting stationery. Under supervision to deal with telephone calls with people at all levels and email enquiries forwarding them and following up to ensure they have been dealt with as required. Developed to provide general audio typing using Winscribe, Webex recordings and Advantis. Developed to provide administrative support across the department Encouraged to participate in team working, ensuring workloads across the department are prioritised and up to date, this includes all office duties. About us We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers. Our mission is to make a difference every day. Our values are that we care, we respect, and we listen We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population. We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you. We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service. The salary for the role is only one part of the excellent package of benefits we offer to you: Between 27-33 days of annual leave plus bank holidays NHS pension scheme membership Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further NHS Staff discounts Cycle to work scheme Salary finance - for loans, savings, budget planning and tips on managing debt Stockport Credit Union- for local financial advice Date posted 25 October 2024 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year pro rata per annum Contract Permanent Working pattern Part-time Reference number 362-A-24-6719613 Job locations Pathology, Stepping Hill Hospital Pathology Dept, Stepping Hill Hospital, Poplar Grove Hazel Grove SK2 7JE Job description Job responsibilities Undertake general clerical duties including opening and sorting mail, filing, photocopying, laminating, binding documents, sorting stationery. Dealing with telephone calls with people at all levels and email enquiries forwarding them and following up to ensure they have been dealt with as required. Sort and distribute incoming post to the relevant teams. Developing secretarial skills such as audio typing from dictation or recordings of meetings. Undertake any training required for the role. Any other duties commensurate with the role. Job description Job responsibilities Undertake general clerical duties including opening and sorting mail, filing, photocopying, laminating, binding documents, sorting stationery. Dealing with telephone calls with people at all levels and email enquiries forwarding them and following up to ensure they have been dealt with as required. Sort and distribute incoming post to the relevant teams. Developing secretarial skills such as audio typing from dictation or recordings of meetings. Undertake any training required for the role. Any other duties commensurate with the role. Person Specification Education and qualifications Essential GCSE English and Maths or equivalent (grade 4, C, or above) (E) or Functional Skills Level 2 Desirable ECDL/CLAIT Qualification or working towards Knowledge Essential General knowledge of office procedures Knowledge of what constitutes excellent Customer Service Knowledge of administrative practice / secretarial procedures Knowledge of NHS environment Experience Essential Work independently and as part of a team Desirable Administrative / secretarial / office experience Customer Service experience Familiarity with hospital Patient Administration System (PAS) or other computer systems Experience of working directly with medical staff and other NHS Allied Health Professionals Skills and Abilities Essential Good Keyboard and IT Skills Enthusiastic, confident in approach to change The ability to be calm and reliable under pressure Willingness to adopt a methodical and systematic approach to work with a keen eye for detail, with the ability and willingness to multitask Good standard of verbal and written communication skills General understanding of absolute confidentiality Desirable Ability to plan and prioritise workload Work related Circumstances Essential Reliable and positive attitude and approach to work. Occupational Health Clearance Understanding of Manual Handling techniques Person Specification Education and qualifications Essential GCSE English and Maths or equivalent (grade 4, C, or above) (E) or Functional Skills Level 2 Desirable ECDL/CLAIT Qualification or working towards Knowledge Essential General knowledge of office procedures Knowledge of what constitutes excellent Customer Service Knowledge of administrative practice / secretarial procedures Knowledge of NHS environment Experience Essential Work independently and as part of a team Desirable Administrative / secretarial / office experience Customer Service experience Familiarity with hospital Patient Administration System (PAS) or other computer systems Experience of working directly with medical staff and other NHS Allied Health Professionals Skills and Abilities Essential Good Keyboard and IT Skills Enthusiastic, confident in approach to change The ability to be calm and reliable under pressure Willingness to adopt a methodical and systematic approach to work with a keen eye for detail, with the ability and willingness to multitask Good standard of verbal and written communication skills General understanding of absolute confidentiality Desirable Ability to plan and prioritise workload Work related Circumstances Essential Reliable and positive attitude and approach to work. Occupational Health Clearance Understanding of Manual Handling techniques Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Stockport NHS Foundation Trust Address Pathology, Stepping Hill Hospital Pathology Dept, Stepping Hill Hospital, Poplar Grove Hazel Grove SK2 7JE Employer's website http://www.stockport.nhs.uk/ (Opens in a new tab)