We are seeking a highly organized and motivated HR Advisor to join our small Human Resources team. The HR Advisor will play a key role in supporting HR operations, including recruitment, employee relations, payroll, training administration and compliance. This position requires a proactive, detail-oriented individual with strong communication skills, the ability to multitask, and a passion for fostering a positive workplace culture.
Responsibilities
Recruitment
• Acting as the first point of contact for HR related queries within the organisation.
• Liaising with Managers to assist with the full employee life cycle and being part of discussions linked to future planning requirements.
• Assisting The HR Team with the recruitment and selection process.
• Placing recruitment advertisements in employment market providers. Liaising with Marketing Co-ordinator to promote recruitment through social media channels, company website and internal recruitment posters.
• Co-ordinating with Management to secure the most suitable candidates for interview, keeping track of those who have been previously rejected.
• Setting up the selection interviews and assisting managers in conducting the interview process.
• Assisting with interviews, arranging trial days for suitable candidates, and informing those who are not successful.
• Coordinating and managing the onboarding process and paperwork associated with that process e.g. references, eligibility to work in the UK.
Training & Development
• Inputting data and maintaining appropriate systems for measuring the necessary aspects of HR training and development.
• Carrying out the employee induction programme, ensuring that all Health & Safety information is understood, and that the employee has signed the induction paperwork stating that they understand and are aware of all aspects.
• Monitoring that those recruited and their managers, follow the company procedure for a successful probationary period.
• Ensuring that employee files are kept up to date and that Contracts of Employment are issued in a timely manner.
• Co-ordinating annual Employee Appraisals.
• Be the first point of contact to provide support and guidance to all internal customers
• Maintaining and monitoring the learning, development and training function that will deliver the Company Training & Development plan
• Maintain and monitor skills matrices and training records for all staff and assist with any training initiatives, as required
Employee Relations
• Supporting the HR Executive Manager to ensure that all employee relation cases such as disciplinary, grievance and absent management are resolved using company processes.
• Organising and conducting back to work interviews with employees who have been absent for over 3 days and completing the necessary paperwork.
• Organising and conducting exit interviews
• Coordinating and responding to reference requests in line with the business requirements
• Upskill and obtain basic awareness and knowledge of current HR development and methods and providing suitable interpretation to directors, managers and staff within the company.
• Contributing to the evaluation and development of HR strategy and performance in co-operation with the executive team.
• Using company records to track and monitor absenteeism.
• Ensuring that employees follow company policies, as well as health and safety regulations.
• Manage ER processes including letters, contracts and variations
• Monitor and review the performance management system
• Maintain the information held on the HRIS and personnel files to ensure compliance with GDPR
• Being an advocate for company policies and procedures by understanding the reasons behind such decisions
General Duties
• Responding appropriately to emergencies or urgent HR issues as they arise
• There will be occasions when the Management Team will be required to make decisions as a collective. You may be called upon to support the HR team in dealing with issues and situations.
• Making every effort to support the department so that its actions will benefit the company as a whole and not be to the detriment of another department.
• Ensuring a high and consistent standard of customer service
• Support the office administration function with ad hoc duties to include reception, answering incoming calls and maintaining office facilities
The duties and tasks outlined are not intended to be exhaustive and other duties may be required from time to time.
Key skills for HR Advisor
• CIPD qualification (level 3) or equivalent / or working toward achieving qualification with experience of supporting a reactive HR department.
• A good understanding of employment law
• Strong analytical thinking and decision making
• Excellent interpersonal skills, particularly those associated with influencing and persuading.
• Sociably confident with strong verbal and written interpersonal skills.
• Competent on Microsoft Office and HR systems
• Willingness to grow professionally and attend relevant training courses to upskill knowledge
Please submit your CV with a detailed cover letter to hr@vincentdavies.co.uk. Closing date: 5.00pm on 07 February 2025
We reserve the right to close this advert early, or when the allocated number of applications has been reached.