What makes us Special At Total Training Provision, we are more than just a specialist training provider—we are innovators, influencers, and inspirers in the world of education and apprenticeships. Our mission is to empower individuals and businesses across the UK through high-quality training, unlocking potential and creating opportunities for success. Joining our team means becoming part of a forward-thinking organisation that values its people as much as its learners. We promote a culture of collaboration, professional growth, and real impact, where your skills and passion will shape the future of education and training. Don’t just take our word for it, however, visit our website to hear what our learners and partners say about us. Purpose of the Role : Reporting to the Director Business Growth, the Bid Coordinator Apprentice will support with all aspects of bid work from scoping opportunities, preparing to bid, competitive tendering and mobilisation of the service at contract start. As an apprentice you will be enrolled onto a Business Administration Level 3 Apprenticeship which will take approximately 12-18 months to complete. Supporting the delivery of the Business Plan and all strategic growth priorities aligned to the Pipeline and emergent opportunities. Working collaboratively with internal teams and external stakeholders allocated roles and responsibilities in the Bid Team Structure. Key Responsibilities: Coordinating and managing bid processes from ITT to successful award. Organize all necessary bid-related meetings throughout the tender process. Coordinate and produce high quality, accurate and attractive tender documents, responses and presentations. Facilitation of solution modelling and design sessions. Organise and facilitate storyboard sessions and the capture of SME input for inclusion in bid narrative. Able to work as part of a multi-disciplinary team spanning all bid team and supporting roles. Timely downloading of key documents and uploading of pre-qualifying questions and competitive tenders ready for submission Monitoring and sharing of Clarification Questions amongst the team as published by the commissioner. Supporting the preparation and facilitation of Bid/No Bid Meetings and collation of all information required to support decision making processes. Management and communication with key stakeholders and partners including expressions of interest and non-disclosure agreements. Contributing to the development and shaping of Communications Strategies and Marketing Plans. Effective management and organisation of Bid folders ensuring version control and permission-based Bid Team access to key information. Research and analytical skills sufficient to support the general requirements of each bid. Coordination of Bid Plans and the timely completion of bid milestone activities and deadlines. Ensure that quality/technical envelope submissions are complete and submitted on time. Solicit feedback on tender submissions, analysis of bid scoring matrix, continuously reviewing the content and quality to increase the company's success rates. Support with the coordination of Total Training Provisions Environmental, Social Governance Strategy and Action Plan guiding and supporting: ESG Representatives. Employee Representatives. Charity of the Year. We’d love to hear from you if you have: Knowledge of writing/contributing to writing and constructing bids and tenders for contracts. Proven track record in a similar role/ function. (Preferred) Fully conversant with systems – for example, Microsoft Systems (Word, Excel, PowerPoint, Visio) and Learner Management Systems (OneFile, Pics) A professional appearance and the social and communication skills necessary to deal with a range of clients along with the self-confidence and stature to represent Total at a senior level. Ability to prioritise and work under pressure with good time management. Ensure the maintenance of confidentially and professionalism at all time. It is essential that you have a commitment to behave in a way that meets our company values and that places the leaner and their wellbeing at the heart of what you do. We offer a full induction and training package to our new staff, so you very quickly feel part of the team. Learners are at the centre of everything we do so we are committed to safeguarding and promoting their welfare. If applicable, the successful applicant will be required to undertake an enhanced DBS check, provide satisfactory references and prove their eligibility to work in the UK. Total Rewards: Total Leave – all staff benefit from 25 days annual leave extra Christmas shopping day extra day for Birthday 8 Bank Holidays Total 35 Days. 2 Years’ Service – staff who have passed 2 years’ service get an additional 2 days leave. 5 Years’ Service – Staff who have passed 5 years’ service get an additional 2 days leave. 10 Years’ Service – Staff who have passed 10 years’ service get an additional 2 days leave. Total Work Anniversary – Vouchers for colleagues who reach a work anniversary, £10 for every year reached. Total Health – Health Insurance all staff have access to the Westfield Health Plan. Total Fridays – Early Finish Fridays. On the last Friday of every month staff benefit from a 3pm finish. Bright Exchange- Extra discounts and offers through Bright. Dress Down Fridays – every Friday staff do not need to wear formal work clothes and can donate £1 to our Charity of the Year Buy & Sell- Buy up to 5 days annual leave and sell up to 3. If you would like to discuss this role in more detail or need support in applying for this role, please contact our recruitment team on recruitmenttotal-tp.com Total Training Provision are committed to Safeguarding and promoting the welfare of children and vulnerable adults.