Office Administration Coordinator, UK
LOCATION: Ellesmere Port, UK
REPORTS TO: Development Manager, UK
DIRECT REPORTS: None
GRADE: B
WORKPLACE TYPE: On-site
This role is ideal for someone organised who is wanting to start their career in a friendly business which will support them to learn and grow.
About us
KaTech Ingredient Solutions Ltd. is part of Ingredion Inc and is an international, food technology company, that specialises in developing tailor-made stabiliser systems for the food industry. Our focus is dairy products, convenience food, bakery products and free from concepts. Food manufacturers and brands benefit from our expertise in textural ingredients and are able to fast-track their product developments, using our pilot plant facilities.
We don’t just make ingredients. We create possibilities. Be What’s Next with us.
Core Responsibilities:
Administrative Support:
1. Help the Development Manager with tasks like scheduling meetings, handling emails, and answering enquiries.
2. Support the Quality Management team with tasks like organising weekly product testing and covering holidays.
3. Provide admin support to other departments, such as customer service and purchasing, when needed.
4. Plan holidays and customer visits for the development team, ensuring everything is visible and organised.
5. Work with the German team to manage SAP development software, making sure it runs smoothly.
6. Enter and help review data from development trials, keeping information accurate.
7. Manage and update important lists for the development team.
8. Gather key performance data for reporting and analysis.
9. Improve documents and processes to boost efficiency in the technical centre.
10. Coordinate with the German team to enhance administrative processes and teamwork.
Quality Management Admin Support:
1. Organize and coordinate microbiological and allergen samples for an outsourced production facility.
2. Communicate with suppliers to keep certifications up to date and maintain accurate records.
3. Provide admin support to ensure supplier and ingredient requirements are met.
4. Handle regulatory alerts and report findings accurately and efficiently.
Reception & Customer Experience:
1. Handle reception duties, welcome visitors, and assist the Health & Safety officer with admin tasks.
2. Organize customer visits, catering, and prepare meeting rooms and presentation spaces.
Coordination, Travel & Event Planning:
1. Arrange hotel bookings, taxis, and travel for the team as needed.
2. Help plan and organize internal events, including logistics and catering.
3. Coordinate customer visits, ensuring a smooth and welcoming experience.
Office Organisation & Purchasing:
1. Assist the Health & Safety officer with admin tasks.
2. Organize and maintain office supplies.
3. Manage purchasing for technical orders and office items.
4. Coordinate national and international courier services for shipments.
5. Help plan internal events and arrange cards or vouchers for employee anniversaries.
6. Keep the office tidy and organized.
7. Handle technical purchasing and follow the process for development team orders.
8. Work with finance and purchasing to raise Purchase Orders and confirm completed orders on time.
Qualified candidates will have:
1. Strong MS Office and databases knowledge.
2. Strong organizational and time management skills with the ability to multitask and prioritize effectively.
Desirable requirements:
1. Proven experience in administrative support / office management roles.
2. Prior work experience within a technical or development environment would be preferred.
3. Knowledge of health and safety regulations and procedures would be a plus.
Required behaviors and skills:
1. Ability to work independently as well as part of a team, demonstrating flexibility and adaptability, with a structured way of working.
2. Excellent communication and interpersonal abilities.
3. Attention to detail and accuracy in data entry and documentation.
Relocation available: No
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, military status, or disability status.
Ingredion provides reasonable accommodations to qualified job applicants with disabilities throughout the hiring process. If you need an accommodation, please inform us.
Please note our data protection notice under the following link: Data Protection Notice
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