Join to apply for the Facilities Assistant role at SCG Connected
Location: Basingstoke
Reporting to: Managing Director
The Purpose
To be situated Front of House and work alongside the Office Manager with the facilities management of the Dummer office. Also, to carry out the admin duties and provide cover in the canteen, ensuring that the needs of the Company, employees and/or visitors are met.
The Role
You will ensure that basic facilities and a safe working environment are both well maintained. You will also ensure that Facilities Management activities comply with SCG’s Policies & Procedures, which will include working with the senior management team to plan for future requirements. You will also work with our Chef to provide food & drink to staff & visitors whilst ensuring that Health & Safety procedures and Food Hygiene practices are maintained.
Daily Key Responsibilities (This is not an exhaustive list)
* Assist Chef in the morning to ensure everything is in place for service to commence
* Advise Chef daily of pre-order requirements
* Assist Chef during busy periods by taking payment
* Carry out all admin related to the running of the canteen
* Place orders with suppliers, and help with deliveries
Operational
* Ensure basic facilities and grounds are maintained including overseeing projects
* Ensure facilities meet compliance standards and processes
* Ensure servicing providers comply with SCG policies and standards
* Maintain a safe working environment for all employees
Reception
* Be present, meet and greet guests, advise of arrival and arrange refreshments/lunch
* Help visitors log - Issue and collect passes.
* Sign for and distribute daily deliveries/parcels
* Assist staff with postage and labeling parcels
* Send office-wide emails to update staff of travel disruptions, lost property, upcoming kitchen arrangements or change of hours, building maintenance
Kitchen
* Work with Chef to review menus on a quarterly basis
* Liaise with Chef to order produce for ‘Specials’
* Ensure compliance with legislation
* Organise communication with EHO and handle flags when necessary
* Keep staff up to date with any changes regarding the canteen
* Cover the canteen when needed
* Empty dishwashers in each kitchen and bring all crockery and cutlery to the canteen
* Assist with stock take, ordering supplies, and replenishing stock
* Serve buffets for induction days
* Make coffees and deliver lunches to board meetings
* Canteen Cost Report Sheets – Detail cost of monthly freebies including soup, milk, pastries etc.
* Arrange meetings with suppliers
* Organize chemical dispenser installation
* Update COSHH folder and SDS
* Complete Food Hygiene Course and maintain paperwork relating to Food Hygiene processes
Health and Safety
* Work with the Office Manager on any H&S facilities related issues
* Conduct weekly Health & Safety walk-throughs to flag any new issues/concerns
* Address any hazards and arrange clearance
* Gain quotes for necessary jobs and get approvals
* Arrange job dates/times to work conveniently with the office
Skills And Experience
* Positive can-do attitude
* Proven problem-solving skills
* Excellent communication skills, both written and verbal
* High level of attention to detail with the ability to think clearly and analytically
* Strong organizational, planning, and time management skills
* Ability to work independently and as part of a team
* Multi-tasker with the ability to juggle multiple responsibilities
* High standard of hygiene
Seniority level: Entry level
Employment type: Full-time
Job function: Management and Manufacturing
Industries: Telecommunications
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