Role: Senior Administrative Assistant - Temporary - Belfast
Job Overview
VANRATH are excited to support a returning client, in the professional services sector who are seeking an experienced Senior Administrative Assistant to join the organisation and execute the duties within the Chief Executive's office.
* Salary: £25,000 - £28,000
* Belfast
* Temporary - with potential to become permanent
Key Responsibilities:
* Provide essential administrative support to the Presidential and Chief Executive Office, ensuring the smooth operation of key functions.
* Manage complex diaries, organise meetings, and coordinate events with tact and precision, handling last-minute changes with ease.
* Serve as the first point of contact, addressing queries and correspondence with professionalism and discretion.
* Coordinate travel arrangements for the Chief Executive and Presidential team, including booking flights, accommodation, and creating detailed itineraries.
* Manage meeting administration, including preparing agendas, distributing papers, tracking attendance, and following up on actions.
* Support the team with protocols, policies, and procedures, maintaining high standards of service both internally and externally.
* Manage documents, ensuring that both hard and soft copies are up-to-date, well-organised, and easily accessible.
* Demonstrate flexibility and initiative, responding to various tasks and challenges to help achieve organisational objectives.
Essential Criteria:
* 5 GCSEs (or equivalent) grade C or above, including English and Maths.
* Experience as an Administrative Assistant in a fast-paced office, supporting senior management.
* Proficient in Audio-Visual platforms (e.g., Zoom, MS Teams).
* Ability to handle sensitive, confidential information.
* Experience with document management (preparing, collating, and distributing agendas).
* Skilled in handling correspondence and maintaining accurate records.
* Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
* Experience managing diaries/travel arrangements.
Desirable Criteria:
* A Level education or equivalent.
* Experience prioritising work in an administrative or secretarial role.
* Knowledge of software like One Advanced and OneDrive.
* Experience with audio typing or digital dictation.
* Ability to adjust work schedules to meet changing priorities.
* Experience supporting senior staff with diary management and prioritisation.
* Strong organisational, interpersonal, and communication skills.
* Ability to work under pressure and meet deadlines with attention to detail.
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