As our Facilities Manager, you will head up the Facilities function of our business, to include Front of House. You will lead, design, advise upon and implement a working environment which accommodates business growth, supporting employee wellbeing and engagement.
As our Facilities Manager, you will be responsible for:
1. Ensuring full Health, Safety & Environmental compliance of COOMBES offices and workspaces
2. Responsibility for waste management across COOMBES offices - introducing/implementing measures/strategies to progress the company’s position with environmental sustainability and waste
3. Acting as nominated person for pesticide/chemical storage, including leading BASIS audit and ensuring compliance
4. Proactively supporting COOMBES sustainability strategy, taking responsibility for introducing schemes that have a positive effect on the environment and our carbon footprint, particularly in energy, waste and procurement
5. Establishing and creating internal processes for raising/managing maintenance and facilities issues – including the end-to-end process for planned and reactive works
6. Managing multi-site security, including CCTV provision
7. Coordinating the ongoing compliance of PAT testing across all facilities
8. Monitoring/reacting to pest control whilst working with landlords/external parties to solve such problems
9. Leading, coaching and development of the Reception and Facilities team
10. Overseeing the purchasing of office equipment & furnishing
11. Ensuring the provision of H&S and industry compliant PPE and company uniform across the business and to sub-contractors where required
12. Managing and ensuring the responsive and professional operation of Reception and all associated duties and responsibilities
13. Taking overall responsibility for management of Stores (machinery, equipment, consumables, sundries)
14. Ensuring stock levels are maintained via the introduction of an authorised booking-out process, identifying individuals responsible for its effective operation
15. Organising and facilitating needs for staff parking, company machinery and articulated lorries
16. Managing and negotiating office leases and potential freeholds
17. Researching, co-ordinating and purchasing a variety of insurances relating to the company, including premises, public liability and business insurances
18. Maintaining/building relationships and contracts with suppliers, landlords, insurers, utility providers
19. Coordinating ongoing contracts with third party cleaners and other office amenity suppliers
20. Traveling to offices to ensure standards are upheld and that there is consistency in practice and quality
21. Being an emergency Key Holder, responding to emergency calls or facilities needs when required
To be successful as our Facilities Manager, we would ideally like you to have the following skills/experience:
1. IWFM/BIFM (or equivalent) qualifications – or to be working towards/willing to obtain
2. NEBOSH/IOSH - or to be working towards/willing to obtain
3. BASIS Storekeeper Certificate of Competence - or to be working towards/willing to obtain
4. Experience of leading and owning internal/external audits/processes (BASIS, etc)
5. Demonstrable, up to date knowledge/understanding of UK legislative requirements and implementing change effectively
6. Proven leadership experience with the ability to lead by example/role model COOMBES behaviours and values
7. Strong verbal and written communication skills
8. Process/policy design and implementation experience
As this is a multi-site role, a full, UK driving license is essential.
What can you expect from us?
1. Competitive basic salary (reviewed annually)
2. Annual bonus (based on company performance)
3. Company pension scheme
4. Training opportunities and support with personal/professional development
5. Employee Assistance Programme – to support mental/physical health and provide legal/financial advice if required
6. Access to online GP service for you/your family 24/7
7. Rewards & discounts for retail/leisure & more
8. Regular social events like our Summer Family Day & The COOMBESmas (Christmas) party
9. Length of service awards to celebrate significant milestones
10. Opportunities to support COOMBES Social Value objectives (community volunteering/fundraising, etc.)
Our commitment to diversity and inclusion
We are committed to creating an inclusive and diverse workplace where everyone feels valued and respected.
We welcome applications from individuals from all backgrounds and provide equal opportunities, whilst ensuring that all employees and applicants are treated fairly and with respect.
Even if you don't meet all the qualifications or have all the experience listed, we still encourage you to apply. You may just be the ideal candidate for this role, or suitable for future vacancies. We are always keen to speak with talented individuals with an interest in joining us here at COOMBES and look forward to hearing from you soon.
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