P+S Personnel are pleased to be working on behalf of our clients, who are currently recruiting an Operations Administrator to join their team based in Great Yarmouth on a full time, permanent basis.
Main Responsibilities:
1. Administration:
o Raise purchase orders and maintain office & yard supplies.
o Monitor & liaise with contractors on and off site.
o Maintain credit card and petty cash transactions + new customer credit checks.
o Maintain training records and book courses where necessary.
o Maintain absence & HR records; help with recruitment.
o Maintain centralised information, e.g. contact lists, out-of-office messages.
o Monitor shared email inbox - allocating tasks where necessary.
o Act as Company H & S contact.
o Maintain hard & soft copy filing systems - archiving when necessary.
o Maintain crib sheet & induction folders.
o Using Access, maintain records for Customers, Fleet, Training.
o Keep all legislative requirements up to date: insurance & policies for example.
o Support colleagues with travel arrangements, meetings and mail-merges.
o Provide cover for absence for operational and financial colleagues (training will be given).
2. Operations:
o Book transport.
o Generate forms.
o Generate contracts.
o Run the weekly day-rate report.
o Run the Morning-brief report.
3. Annual Projects:
o Support the directors with annual reviews/updates such as:
+ Achilles.
+ ISO.
+ Modern Slavery.
+ Policy handbook.
Person Specification:
* Strong Microsoft Office skills, including Word, Excel and Access.
* Flexible and adaptable to changing priorities.
* Strong written and verbal skills.
* High level of attention to detail in all tasks.
* Ability to work on own initiative as well as part of a team.
* A commitment to continuous improvement of systems.
* Experience with routine accounting tasks (petty cash, credit card reconciliation, new customer credit).
* Passionate about administration (desired).
If this is a role you are interested in, please apply online ensuring your CV is up to date.
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