Technical Co-ordinator
Location: Frimley
Contract: 12 months, Full-time - likelihood of extension or permanent
Salary: GBP16.50 per hour
Security Clearance: SC required
Working Arrangements: Full time on site
Job Overview:
We are seeking a highly organised and proactive Technical Co-ordinator to provide day-to-day support for our Submarine employees. This role is a full-time and based on-site position, handling various administrative duties to ensure efficient office operations.
Key Responsibilities:
1. Serve as the primary contact for facilities and general office inquiries, ensuring smooth day-to-day operations.
2. Provide efficient and responsive support to submarine employees, addressing their needs promptly.
3. Coordinate with the IT department to manage office technology requests and requirements.
4. Support Health, Safety & Environmental (HS&E) compliance by working closely with the HS&E Advisor and onsite SHE support.
5. Act as the point of contact for service providers, managing routine and reactive maintenance tasks.
6. Utilize management systems to track budgets and expenses, ensuring accurate financial records.
7. Manage and oversee visitor access, ensuring smooth onboarding for guests.
8. Handle a shared email inbox, ensuring timely responses to all queries.
9. Support the onboarding process for new employees, ensuring they have the necessary tools and information.
10. Assist regional offices with various administrative tasks as needed.
11. Provide on-the-job training to new team members in specific administrative tasks, contributing to the development of the Business Support function.
12. Adopt a cost-conscious approach to office management, challenging expenses where appropriate and flagging areas of concern.
Key Skills and Competencies:
1. Strong administrative skills, including the ability to extract, analyse, and manipulate data as required.
2. Proficiency in using Microsoft Office Suite and familiarity with company IT systems.
3. Good working knowledge of digital communication platforms.
4. Strong problem-solving abilities, with confidence in applying company procedures to find solutions.
5. Excellent planning and organizational skills, with a focus on SMART time management.
6. Able to handle challenging situations and contacts with professionalism.
7. Effective communication skills, able to convey information logically and concisely to various audiences.
Qualifications:
1. Significant experience in providing administrative support (Expected).
2. Good general education (Preferred).
3. Business Administration Level 3 Apprenticeship or equivalent qualification (Preferred).
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