The Role Working under supervision to support their allocated fee earner (which can be changed if the business requires) with the full range of conveyancing procedures from commencement to completion of transaction, to include provision of secretarial/administrative support to their nominated fee earner to include typing of audio dictation where necessary. Fee Earner support Taking instructions from allocated fee earner and/or Head of Dept for freehold and leasehold sale and purchase files, transfers of title, discharge and remortgage work Dealing with clients, estate agents, mortgage lenders and solicitors at every stage of the transaction from initial instructions, throughout the pre-exchange stage (under supervision) and through to completion in occasional circumstances Handling incoming telephone calls from Clients requiring advice and updates on their cases and providing information where able Assisting with Client Onboarding, Updating of information within our case management system Ordering searches where relevant and under supervision reviewing the same and interpreting results Preparing Contact Packs Preparing Certificate of Title and ordering funds from Lender in absence of post exchange Preparing files in readiness for completion of transaction Drafting TR1’s Obtaining Redemption figures Ensuring that case files are managed in accordance with the requirements of the Office Manual Administrative: Maintaining checklists for file and Lexcel requirements Typing documents, letters, attendance notes, file notes & bills, via Bighand digital dictation Use of Precedent for Windows to check/amend client data held on SOS To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual To prepare mail and enclosures for despatch. To make appointments, arrange meetings and to maintain an up-to-date diary for his/her Fee Earner To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care Such other matters as may be required to assist with the team What skills should I have? Efficient and well organised, with attention to detail. Well-developed communication and interpersonal skills. Adaptable and flexible with ability to work on own initiative as well as part of a team. Ability to prioritise heavy workload within tight time constraints under pressure. What are we offering? A relaxed, supportive and flexible work environment with opportunities to contribute to the growth of the team and firm. About us Holmes & Hills Solicitors is a large regional firm of solicitors with seven offices across Essex and Suffolk and over 200 legal professionals across a number of specialist departments. Holmes & Hills works in partnership with clients across East Anglia, including businesses, individuals, families and local authorities, to build long standing relationships, protect clients' interests and support clients' growth and development. Working in partnership with businesses and individuals Holmes & Hills' large team of legal experts work in partnership with individuals and organisations to provide them with truly proactive legal services through personal relationships. Acting as a trusted advisor to clients, we take the time to understand clients' needs and objectives before delivering practical advice through a personal and accessible approach. Independently recognised as a leading law firm Holmes & Hills Solicitors is independently recognised by The Legal 500 and Chambers & Partners - two independent directories of the UK’s top law firms - as being a leading supplier of legal services in the region. These accreditations give our clients the confidence that the legal advice and representation they receive from Holmes & Hills is some of the best available. Our clients range from established and growing businesses whose brands are recognised and sold around the world and local authorities across the region, through to families and first-time home buyers.